Airborne Infectious Disease Exposure Prevention Plan
The purpose of this plan is to protect employees against exposure and disease during an airborne infectious disease outbreak. This plan goes into effect when an airborne infectious disease is designated by the New York State Commissioner of Health as a highly contagious communicable disease that presents a serious risk of harm to the public health.
This plan is subject to any additional or greater requirements arising from a declaration of a state of emergency due to an airborne infectious disease, as well as any applicable federal standards. Depending on the severity/level related to the airborne infectious disease, protocols related to capacity and social distancing will be activated.
The New York Health and Essential Rights Act NY HERO Act requires employers to implement workplace safety plans in the event of an airborne infectious disease and mandates extensive health and safety protections for employees. In the event of an airborne infectious disease, the University will put into place appropriate mitigations in accordance with the NY HERO Act and local health departments.
All Adelphi employees should report any concerns with the implementation of this plan to the University’s Office of Environmental Health and Safety by emailing firstname.lastname@example.org.
Who does this plan apply to?
This plan applies to all “employees” as defined by the NY HERO Act, which means any person providing labor or services for remuneration for a private entity or business within the state, without regard to an individual’s immigration status, and shall include part-time workers, independent contractors, domestic workers, home care and personal care workers, day laborers, farmworkers, and other temporary and seasonal workers. The term also includes individuals working for digital applications or platforms, staffing agencies, contractors or subcontractors on behalf of the employer at any individual work site, as well as any individual delivering goods or transporting people at, to or from the work site on behalf of the employer, regardless of whether delivery or transport is conducted by an individual or entity that would otherwise be deemed an employer under this chapter. The term does not include employees or independent contractors of the state, any political subdivision of the state, a public authority, or any other governmental agency or instrumentality.
Please check the websites of the New York State Department of Health (NYSDOH) and Department of Labor (NYSDOL) for up-to-date information on whether a designation has been put into effect, as any such designation will be prominently displayed. No employer is required to put a plan into effect absent such a designation by the Commissioner of Health.
This plan requires commitment to ensure compliance with all plan elements aimed at preventing the spread of infectious disease.
The University’s Office of Environmental Health and Safety is designated to enforce compliance with the plan. Additionally, the Office of Environmental Health and Safety will act as the designated contact unless otherwise noted in this plan. It may be contacted by emailing email@example.com.
Individuals may not be aware that they have the infectious disease (asymptomatic) and can spread it to others. Employees should remember to:
- Maintain physical distancing when possible.
- Exercise coughing/sneezing etiquette.
- Wear face coverings, gloves and personal protective equipment (PPE) as appropriate.
- Limit what they touch.
- Avoid shaking hands and hugging.
- Wash hands properly and often.
If an employee develops symptoms of the infectious disease, the employee should not be in the workplace. The employee is to inform the University’s Office of Environmental Health and Safety by emailing firstname.lastname@example.org and follow New York State Department of Health and Centers for Disease Control and Prevention (CDC) guidance regarding obtaining medical care and isolating.
Adelphi University’s policies and protocols for responding to airborne infectious disease and maintaining in-person instruction, research and residence life are rooted in two critical concepts:
- Protecting our community’s health, safety and well-being
- Preserving our mission to deliver academic excellence, with modifications required for health and safety
Our plans apply to all employees, including our leadership and those identified as essential; all our students, including local, domestic and international; and every member of the community who utilizes services provided by the University.
The University remains prepared to adjust our policies and plans as needed as more information becomes available.
When an airborne infectious disease is designated by the Commission of Health as presenting a serious risk of harm to the public health, the University will:
- Immediately review and update the University’s exposure prevention plan to ensure that it incorporates current information, guidance and mandatory requirements issued by federal, state or local governments related to the infectious agent of concern.
- Finalize and promptly activate the University’s exposure prevention plan.
- Post a copy of the exposure prevention plan in a visible and prominent location.
- Ensure that a copy of the exposure prevention plan is accessible to employees during all work shifts.
When the designation of an airborne infectious disease is in effect, the University shall:
- Ensure that the University’s exposure prevention plan is effectively followed by:
- Assigning enforcement responsibilities in accordance with Labor Law Section 218-b(2)(i) and ensuring that adequate enforcement of the work site’s exposure prevention plan takes place
- Monitoring and maintaining exposure controls
- Regularly check for updated information and guidance provided by the NYSDOH and the CDC concerning the airborne infectious disease.
- In the event that New York state or local health authorities amend statewide or regional orders and guidance, the University will update the guidance and protocols in this plan in accordance with said updated regulations.
The University will require daily health monitoring for all students, faculty and staff prior to arrival on campus to ensure that they continue to be free of any symptoms potentially related to airborne infectious disease. Additionally, any preapproved essential visitors who require access to campus must complete the health monitoring process during check-in at the Public Safety booth or designated point of campus entry.
The daily health monitoring questions will be developed and available on the University’s AU2GO mobile app, accessible on iPhone and Android devices or, when necessary, on a tablet or paper form available at the Public Safety booth or designated point of campus entry.
Students, Faculty and Staff Who PASS Their Daily Health Check
- The AU2GO Screening app results in a bright green CLEARED screen if the user passes the screening questionnaire.
- This green screen is time- and date-stamped in a large font, easily visible from a six-foot distance and allowing for easy reference during entry to campus.
- Anyone on campus may be asked to show their approved status at various checkpoints throughout campus.
Students, Faculty and Staff Who FAIL Their Daily Health Check
- The AU20GO Screening app results in a message stating “You are NOT CLEARED to return to campus.” It will be followed by specific next steps the individual must follow including immediate follow-up with Health Services.
- An auto-alert will be sent to the Adelphi Health and Wellness Office for follow-up, monitoring and counseling.
- Faculty, staff, students and visitors who fail will be asked to follow up with Health Services immediately.
- Resident students who cannot leave campus will be referred to the University’s Student Health Services Center for evaluation, care, on-campus room accommodations and next steps. (See on-campus quarantine.)
Anyone who fails a daily health monitoring check will not be permitted to return to campus until cleared by Adelphi Health Services.
Daily Health Monitoring Questions
The daily health monitoring questions are developed (and updated regularly) based on CDC guidance and are intended to determine whether faculty, staff or students have:
- Knowingly been in close or proximate contact in the past 14 days with anyone who has tested positive or who has or had symptoms
- Tested positive in the past 10 days and/or experienced any symptoms in the past 10 days
- Are compliant with the University’s policies and protocols
These verifications will be valid for 24 hours. If an employee or student begins experiencing any symptoms while on campus, they will be asked to leave campus immediately and contact their healthcare provider for an assessment and testing. Adelphi’s Health and Wellness Office will conduct the daily review of the logs and all students who have been evaluated and cleared by Student Health Services (email@example.com or 516.877.6000).
Additional On-Site Screening
Additional on-site screening practices for students, faculty, staff and preapproved essential visitors may also include:
- Randomized screening of individuals at or near building entrances to minimize impact in case of an individual suspected or confirmed, where space and building configuration allows
- Screening queue configurations that allow for adequate social distancing outside building entrances
- Use of contactless thermal cameras in select building entrances to identify potentially symptomatic visitors and direct them to a secondary screening area to complete a follow-up screening
In any of the above screening procedures, a “Failed” screen, resulting in suspicion of illness, will result in the same protocols as outlined above for a failed daily health check.
Testing, Isolation and Quarantine Requirements
Adelphi will follow NYSDOH or the CDC applicable protocols regarding testing, isolation and quarantine before allowing employees and students to return to the campus and will inform employees and students of the requirements and protocols in place. All individuals quarantined or isolated will need to provide their respective county isolation/quarantine release in order to return to campus and must be cleared by Health Services staff before returning.
Additional Monitoring in Residence Halls and on Campus
The University has installed iPad thermal testing at all entrances to each of its seven residence halls. Additionally, handheld thermoscanners are utilized at high-traffic stations throughout campus.
Face Masks and Cloth Face Coverings
Face masks or face coverings deemed acceptable by the NYS Department of Health must be worn by all community members on campus when in the presence of others and in public settings where other social distancing measures are difficult to maintain (e.g., common spaces, meeting rooms, classrooms, reception areas, hallways, lobbies, etc.). Appropriate use of face masks or coverings is critical in minimizing risks to others in close proximity. The mask or cloth face covering is not a substitute for proper handwashing.
The University requires that:
- Face masks and coverings must be worn indoors at all times unless eating or drinking or in a private office with the door closed.
- Face masks and coverings must be worn when outdoors if a minimum of six feet social distancing cannot be maintained.
- For individuals who have a medical condition that prohibits the wearing of a face mask or covering, special arrangements will be made with proper documentation from a healthcare provider.
Acceptable face coverings include, but are not limited to, cloth-based face coverings and disposable masks that cover both the mouth and nose; bandanas, buffs and gaiters are not acceptable face coverings, and masks with valves or vents do not offer adequate protection and should not be used while on campus. Disposable masks will be provided free of charge by Adelphi, if needed, and can be picked up at the following locations:
- Garden City Campus: Center for Recreation and Sports (CRS), Reception Desk
- Garden City Campus: Student Health Services
- Garden City Campus: Public Safety Office
- Garden City Campus: Swirbul Library, Reception Desk, Lower Level
- Garden City Campus: Nexus Building, Lobby Area
- Garden City Campus: Nexus Building, Admissions Desk
- Garden City Campus: Hy Weinberg Center, Room 302
- Garden City Campus: Hagedorn Hall of Enterprise, Reception Desk (Room 121)
- Manhattan Center: Reception Desk
- Hauppauge Education and Conference Center: Reception Desk
- Hudson Valley Center: Reception Desk
Disposable masks may only be worn for one day and then must be responsibly placed in the trash.
Cloth face coverings must only be worn for one day at a time and must be properly laundered before use again. All community members are encouraged to have a week’s supply of cloth face coverings to reduce the need for daily laundering.
In situations that require a higher degree of protection for face covering requirements, cloth face coverings or disposable masks will not be considered acceptable face coverings. For example, if N95 respirators are traditionally required for specific activities, a cloth or homemade mask will not suffice. Adelphi University will adhere to OSHA standards for such safety equipment.
The sharing of face coverings is prohibited.
Adelphi will train community members on how to safely put on, take off, clean (as applicable) and discard PPE, including, but not limited to, appropriate face coverings. Such training will be extended to visitors and contractors.
Healthcare workers and others in high-risk areas should use gloves as part of PPE, but according to the CDC, gloves are not necessary for general use and do not replace good hand hygiene. As such, Adelphi will not require gloves to be worn by all community members. Proper hygiene protocols, including guidance on washing hands, will be made regularly available.
Students, faculty and staff do not need to wear goggles or face shields as part of general activity on campus.
Consistent with the guidance set forth by the CDC, Adelphi University will enact and enforce strict social distancing requirements when possible.
Recognizing the important role of social distancing in slowing exposure and spread of airborne infectious diseases, Adelphi will implement the following protocols:
- The social distancing recommended by the CDC must be maintained among individuals at all times.
- When distancing is not feasible, the University will require the use of face coverings and/or install physical barriers such as health glass partitions, strip curtains or cubicle walls in areas where they will not affect airflow, heating, cooling or ventilation.
Frequent handwashing and sanitizing are clinically proven to help prevent the spread of airborne infectious diseases. Everyone on campus will be urged to wash their hands often with soap and warm water for at least 20 seconds, especially in the following circumstances:
- Having been in a public or shared space or touched a high-touch surface such as door knob or elevator button
- After using the restroom
- After removing a face mask/covering
- Before eating
- After blowing one’s nose, coughing or sneezing
Community members will be instructed to use a hand sanitizer if soap and water are not readily available.
Hand sanitizer with greater than 60 percent alcohol will be made available throughout all buildings on campus. Hand-sanitizing stations are installed throughout the campus at main entry points. Additional touch-free sanitizer stations will be strategically positioned in hallways in close proximity to classrooms and elevators to provide optimum use. Stations may be moved or added based on usage and traffic flows. Clear signage will be present in each building accordingly.
Signage will be posted near the hand sanitizer dispensers indicating that visibly soiled hands must be washed with soap and water and instructing hand sanitizer users to cover all surfaces of their hands with the product and rub the hands together until they feel dry, and to avoid touching their eyes, nose and mouth.
Several students, faculty and staff may be more vulnerable, identifying with one of the Centers for Disease Control and Prevention’s (CDC’s) categories for increased risk of severe illness.
Vulnerable community members will be directed to consult the CDC’s extra precautions and speak with their designated Adelphi official and healthcare provider.
- Students who wish to request an accommodation based on a documented medical disability which significantly compromises the immune system and ability to participate in in-class instruction, should contact the Student Access Office (SAO) by phone at 516.877.3806 or email firstname.lastname@example.org. All decisions regarding equal access and accommodations will be determined on a case-by-case, individualized basis in accordance with the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1978.
- Faculty and staff should contact the Office of Human Resources.
- Students who do not have an approved accommodation but wish to discuss a change to their class schedule for other reasons can reach out to the Office of Academic Services by phone at 516.877.3150 or email email@example.com.
Reasonable accommodations will be made on an individual basis. Accommodations may include remote working arrangements for faculty and staff and access to online synchronous or asynchronous class content for students. All vulnerable populations on campus will have the ability to safely participate in educational and other activities and take advantage of services based on alternatives provided.
Adelphi University maintains a rigorous regimen of regular cleaning throughout our campus (see Appendix C) and always uses hospital-grade products and procedures to ensure a clean campus. In the event of an airborne infectious disease, the University will adhere to best practices of thorough cleaning and disinfection in accordance with CDC and NYSDOH guidelines.
Adelphi abides by the following definitions:
The removal of foreign material (e.g., soil and organic material) from objects
Reducing contaminants or bacteria to a safe level, lowering the number of germs on a surface
The thermal or chemical destruction of pathogenic and other types of organisms
A more extensive disinfection of a room or area following known exposure to hazardous or infectious material
A process that destroys or eliminates all forms of microbial life and is carried out in healthcare facilities by physical or chemical methods
Cleaning and disinfection of all occupied spaces will be rigorous and ongoing and will occur daily or more frequently as needed. Priorities have been adjusted to provide for increased cleaning and disinfecting of high-traffic, high-touch surfaces.
These include but are not limited to:
- Stair railings
- Exterior and interior door hardware and surfaces
- Light switches
- Restroom fixtures, partitions, faucets, dispensers (toilet paper, paper towels)
- Elevator control panels and call buttons
- Common area countertops and appliances
- ADA handicap door push plates
- Water bottle filling stations
These include, but are not limited to:
- Building entrances
- Classrooms, lounges and meeting spaces
Disinfecting high-touch surfaces in high-traffic areas is already and will continue to be performed once daily, at a minimum. Additionally, the following measures will be taken:
- Frequency of cleaning high-touch surfaces will increase more than once daily as schedules allow.
- All high-touch surfaces, including doorknobs and elevator buttons, will be disinfected using products that are EPA-approved.
- All manufacturer’s instructions for cleaning and disinfection products for concentration, application method and contact time will be observed.
- To reduce high-touch surfaces, Adelphi University will install touch-free amenities, such as water fountains, trash cans and hand dryers, wherever feasible.
- Housekeeping staff may be at increased risk because they may be cleaning many potentially contaminated surfaces. Some housekeeping activities, like dry sweeping, vacuuming and dusting, can resuspend into the air particles that are contaminated with the infectious agent. For that reason, alternative methods and/or increased levels of protection may be needed. Rather than dusting, for example, the CDC recommends cleaning surfaces with soap and water before disinfecting them.
- Conducting housekeeping during “off” hours may also reduce other workers’ exposures to the infectious agent. Best practice dictates that housekeepers should wear respiratory protection. See cdc.gov for more guidance.
The campus community is encouraged to practice preventative cleaning in their personal offices, residential spaces or workspaces, which are not normally accessible to the custodial staff. All individuals are expected to abide by the strict clean-desk policy, so that nonessential items are stored in enclosed cabinets or drawers, rather than on desks.
Supplemental cleaning of teaching spaces and offices not regularly accessible to the custodial staff should be performed as needed by room occupants/faculty with supplies provided by their department.
Adelphi University will ensure that equipment and tools are regularly cleaned and disinfected using products registered in New York state and identified by the Environmental Protection Agency effective against COVID-19, at least as often as users change workstations.
If recommended cleaning protocols or disinfection products cause safety hazards or degrade material or machinery, Adelphi University will put in place hand hygiene stations for use between users and/or supply disposable gloves and/or enact limitations on the number of persons using such machinery.
The Office of Facilities Management, responsible for Housekeeping, will maintain cleaning logs for all on-campus spaces and Facilities work vehicles. Public Safety and Transportation will maintain all cleaning logs for the University buses and Public Safety vehicles.
Cleaning and Disinfecting Protocols in the Event of a Positive Case
Adelphi University will provide for the cleaning and disinfection of all University spaces, with such cleaning and disinfection to include, at a minimum, all heavy transit areas and high-touch surfaces such as touch screens, printers, keypads, telephones, handrails and door handles.
In the event that a positive case surfaces within Health Services areas or Residential Life and Housing areas, disinfection services may be carried out by a vendor partner.
All other areas will abide by the following cleaning and disinfecting protocols and procedures:
- Custodial team will wait 24 hours after the person has left the area before entering to clean and disinfect. Custodial team will wear proper face masks, disposable gloves, gown and goggles for all tasks in the cleaning process, including handling trash.
- Cleaning and disinfection will be performed in accordance with guidelines from the NYSDOH and CDC. This includes the use of EPA-approved disinfectants, following the manufacturer’s instructions for all cleaning and disinfection products for concentration, application method and contact time, etc.
- Disinfecting these areas includes safely providing a full saturation of disinfectant to all surfaces including walls, fixtures, floors, counter/desktops.
Safety data sheets for cleaning products will be made available for review upon request.
Consistent with the guidelines set forth by the NYSDOH, Adelphi University will increase the flow of outdoor air to indoor workspaces by opening windows and propping open doors to the greatest extent possible.
In addition, the University will:
- Upgrade all filters to MERV 13 minimum, where applicable.
- Implement more frequent filter changes.
- Run HVAC systems 24/7 in buildings that are being used.
- Add supplemental microbial filtration systems (UV, catalytic).
- Supplement filtration with HEPA units, where necessary.
Changes and operations will be consistent with expert guidance of the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE):
- ASHRAE states that airborne transmission of SARS-CoV-2 is sufficiently likely that airborne exposure to the virus should be controlled.
- Changes to building operations, including the continuous and vigilant operation of HVAC systems, can reduce airborne exposures.
- Ventilation and filtration provided by heating, ventilating and air-conditioning systems can reduce the airborne concentration of SARS-CoV-2 and thus the risk of transmission through the air.
- Unconditioned spaces, on the other hand, can cause thermal stress to people, which may be directly life-threatening and may also lower resistance to infection.
- Disabling of heating, ventilating and air-conditioning systems is not recommended.
For HVAC systems suspected to be contaminated, it is not necessary to suspend HVAC system maintenance, including filter changes, but additional safety precautions are warranted. HVAC system maintenance and filter replacement will abide by the following procedures:
- Workers performing maintenance and/or replacing filters on any ventilation system with the potential for viral contamination will wear appropriate personal protective equipment (PPE), including a properly fitted respirator (N95 or higher), eye protection (safety glasses, goggles or face shield), and disposable gloves (to be disposed of immediately upon completion of task and before touching any eye protection or respirator PPE).
- Filters should remain snug in their frames.
- When feasible, filters will be disinfected with a 10 percent bleach solution or another appropriate disinfectant, approved for use, before removal.
- Filters (disinfected or not) will be bagged and disposed of in regular trash.
- Once maintenance tasks are completed, maintenance personnel are expected to immediately wash their hands with soap and water or use alcohol-based hand sanitizer with greater than 60 percent alcohol.
According to the CDC, evidence suggests that airborne infectious diseases may remain viable for hours or days on surfaces made from a variety of materials.
To address this risk, Adelphi University will put in place measures to limit the sharing of objects, such as laptops, notebooks, touch screens and writing utensils, as well as the touching of shared surfaces, such as conference tables. Employees and students will be asked to perform hand hygiene before and after contact with shared surfaces.
Thorough cleaning and disinfecting protocols in shared and public spaces will be followed.
Adelphi University will limit the use of shared workstation and small spaces to the extent practicable. Signage will be installed to make these occupancy and PPE requirements immediately clear to our community members and visitors.
Movement in public spaces on the Adelphi campus will be adapted to improve social distancing whenever possible as recommended by the CDC. Signage in hallways, stairways and other public spaces will instruct all individuals.
Signage will be posted and distance markers denoting spaces will be installed in all areas in which lines are commonly formed or people may congregate, including, but not limited to, the Office of the Registrar, Office of Student Financial Services, Office of Academic Services, reception desks, and dining and retail facilities when possible.
To help ensure safety of public spaces, Adelphi University will post signs throughout the campus to remind individuals to:
- Cover their nose and mouth with a mask or cloth face covering when social distance cannot be maintained.
- Properly store and, when necessary, discard PPE.
- Adhere to physical distancing instructions.
- Report symptoms of or exposure to airborne infectious disease and how to do so.
- Follow hand hygiene and cleaning and disinfection guidelines.
People using the following indoor public spaces must abide by stated guidelines and policies:
- Community members will be encouraged to minimize the use of elevators when possible to avoid close proximity with others in a confined space.
- Those using elevators will be required to wear a face mask or face covering regardless of whether they are traveling alone or with others.
- Individuals will be instructed to wash their hands or use alcohol-based hand sanitizer with greater than 60 percent alcohol upon departing the elevator.
- The number of individuals who may occupy each elevator at any one time may be limited; occupancy signage will be posted at each elevator location.
- Maximum occupancy of restrooms will be limited to ensure appropriate social distancing.
- Posted signage will instruct individuals to wash their hands thoroughly after using the restroom to reduce the potential transmission of the virus and to use paper towels, which will be available, to turn off faucets and open the door to exit the restroom.
- Students will be required to wear PPE face masks while in any classroom.
- Classrooms will be retrofitted with technology to support both face-to-face instruction and to allow for high-quality audio recording and limited video recording so that course content can be provided to students who are unable to attend a face-to-face session.
- Classroom disinfecting protocols will follow the larger institutional guidance. Where possible, windows will be open during instructional times.
- The University Bookstore will operate in full compliance with the CDC’s recommendations.
- Individuals in the bookstore, including both employees and customers, must not exceed recommended maximum occupancy for the space.
- Face masks or coverings are required of patrons while inside the retail location.
- A health barrier will be installed at the cashier location as added protection between the employee and customer.
- Students will be encouraged to order their books online and prepay, after which they will schedule an appointment for pickup. With prepayment in place, contactless pickup appointments will be scheduled at intervals to maintain social distance.
- Posted signage will encourage proper PPE requirements and appropriate social distancing via floor markers. Additionally, signage will be posted to encourage proper hygiene protocols.
- Bookstore employees will have staggered schedules to assist in observing social distancing measures. Additionally, break rooms, where applicable, will have reduced capacity measures in place and will abide by all campus-provided cleaning and disinfecting protocols.
- Employees will be encouraged to sanitize their hands every 30 minutes, or more frequently as needed. Additionally, hands should be properly sanitized immediately after handling a delivery.
- Deliveries will occur in designated locations and will abide by proper PPE requirements.
Public Transportation/Panther Shuttle
- In the event of an airborne infectious disease, Adelphi’s Panther Shuttle operation will run in accordance with guidelines provided by the CDC.
- Prior to riding the Panther Shuttle, individuals must be cleared through the University’s Daily Health Monitoring Questionnaire, accessible through AU2GO. Riders may be asked to show their “green clear screen” at any time.
- All Panther Shuttles will be retrofitted with a barrier between the driver and passengers.
- Increased ventilation (e.g., open windows) will be used where possible.
- Face masks or coverings are required on the Panther Shuttle.
Offices and Workspaces (Employees and Student Employees)
- Offices that feature an open environment will be modified as recommended by the CDC. Partitions, barriers or curtains will be installed.
- Employees will be required to wear a face mask or face covering at all times while in a shared work space/room.
- Employees must abide by a strict clean-desk policy, so that nonessential items are stored in enclosed cabinets or drawers, rather than on desks.
- Masks/face coverings should be worn by any staff in a reception/receiving area.
- Masks/face coverings should be used when inside any Adelphi facility where others are present, including walking in narrow hallways where others travel, and in break rooms, conference rooms and other meeting locations.
- All employees will be required to complete the daily symptom checker through the AU2GO application prior to coming to work each day. Employees who do not have access to smartphone technology or are otherwise unable to complete the survey should speak directly with their immediate supervisor.
- Employees who have a medical condition that prohibits them from wearing a face mask or covering will be instructed to inform their manager and provide a note from a healthcare provider.
- Disposable masks will be provided by Adelphi, free of charge, if needed. Disposable masks may only be worn for one day and then must be placed in the trash.
- Employees are also encouraged to wipe down commonly used surfaces before and after use with products that meet the EPA’s criteria and are appropriate for the surface, which will be available throughout campus. This includes any shared-space location or equipment (e.g., copiers, printers, computers, A/V and other electrical equipment, coffee makers, desks and tables, light switches, door knobs, etc.).
- All Adelphi equipment (e.g., monitors, printers) will be thoroughly disinfected by the employees who use them when initially returned to the office. Additionally, disinfecting laptops, cellphones, telephone headsets and any other personal device is recommended before entering Adelphi facilities each day.
- Sharing of telephones, desks, keyboards, cubicles or offices will be discouraged. If/when it is necessary, thorough disinfecting will take place between uses and/or disposable gloves will be provided for removal and disposal immediately after use.
- Staff at work on-site must follow these additional social-distancing practices:
- Stay out of crowded places and avoid mass gatherings.
- Comply with distancing markers where displayed.
- Avoid personal contact, including shaking hands.
- Do not share food or beverages.
- Do not share work spaces that do not accommodate social distancing.
- Avoid unnecessary movement between work areas, building floors and buildings.
Meeting and Conference Rooms
- In-person meetings are strongly discouraged; Adelphi will continue the use of Zoom and other videoconferencing services whenever possible.
- When phone or videoconferencing is not possible, in-person meetings will be limited in size. All attendees should wear a mask or face covering while sharing space in a common room.
- Following any in-person meetings, meeting organizers are expected to clean shared surfaces such as conference tables, chairs and doorknobs using the disinfecting supplies located in each meeting space, discarding all trash in the proper hands-free receptacle at the end of the meeting.
- All laboratory and research activities must meet state standards as well as applicable federal requirements, including, but not limited to, minimum standards of the Americans with Disabilities Act (ADA), the CDC, the Environmental Protection Agency (EPA) and the United States Department of Labor’s Occupational Safety and Health Administration (OSHA).
- The required distance will be maintained whenever possible between all work stations, unless safety of the core activity requires a shorter distance. Acceptable face coverings must be worn at all times while working within the laboratories.
- When possible, the number of individuals assigned to lab activities will be reduced to reflect the minimal count needed to successfully complete stated activities.
- Sharing of laboratory work stations will be minimized. Individuals who must share a station because of the nature of work being completed will be required to wear proper face coverings at all times.
- Proper cleaning and disinfection of work stations will occur between each use.
- All Dining Facilities will abide by guidelines prepared by New York state.
- All staff members will complete training on proper hygiene and disinfecting of work stations. Additionally, staff members will be encouraged to wash hands every 30 minutes, as feasible.
- Hand-sanitizing stations will be placed at the entrance of dining facilities and throughout the dining areas.
- Regardless of physical distance, all individuals will be required to wear proper face masks or coverings when entering and exiting the facilities, including staff. Once seated, individuals may remove their face coverings to eat their meal, following proper removal procedures as outlined in PPE: face masks and coverings.
- All dining facilities employees and services must wear proper PPE at all times, including face masks/coverings and gloves. This measure also requires delivery personnel to wear proper PPE, including face masks.
- All individuals must obey signage throughout dining facilities indicating proper social distancing protocols and traffic flows.
- Entrances and exits will be clearly marked in each dining facility.
- Areas will be designated specifically for vendor pickups or deliveries as it relates to dining facilities and materials. A sanitizing station will be placed by the loading dock door.
- Condiments will be provided to individuals directly in single-use disposable packaging/containers, where possible, eliminating self-serve pumps. Similarly, prepackaged disposable food utensils will be provided where possible.
- Health barriers will be installed at all food and cashier stations.
- Mobile ordering will be made available for select dining locations, including Paws Cafe, C-Store, deli orders and late-night dining.
- Cashless payments will be encouraged, using AU2GO, credit cards or Apple pay.
- Contactless delivery will be made available for students located in residence hall quarantine/isolation rooms.
- Each table will be properly cleaned and disinfected between uses.
- Ongoing regular cleaning will be done of high-touch surface areas.
- Like other common areas, laundry rooms will have signs posted to indicate reduced capacity of persons.
- Proper social distancing must be obeyed at all times.
- Face masks or coverings must be worn by all individuals when inside a University laundry room.
- Separate residence hall rooms will be set aside and designated as quarantine and isolation rooms for any exposures and confirmed illnesses of resident students.
- Special housing considerations (e.g., single rooms) will be evaluated in conjunction with the Student Access Office (SAO). Accommodation requests (such as for students who have an underlying health condition) must be submitted through SAO per established procedures.
- Staff and residents will complete required training about proper safety protocols (e.g., hygiene, distancing, steps to take if ill, PPE, risk of attending non-University gatherings).
- Hand sanitizer and proper PPE will be made available to individuals as necessary in all residence hall lobbies.
- Shared spaces must obey capacity reduction and follow proper social distancing protocols. This includes, but is not limited to, kitchens, lounges and waiting areas. Additionally, while in these spaces, individuals are required to wear face masks or coverings at all times.
- Residence hall programming will have limited attendance capacity, restricting attendance. All participants will be expected to wear face masks.
- All programs will be held in an appropriate common space to allow for appropriate social distancing, and health and safety protocols will be followed.
- Housekeeping will ensure cleaning and disinfection, at least daily, of surfaces, shared spaces and objects (e.g., door knobs, handrails) as well as high-transit areas.
- Communal bathrooms will be temporarily closed to allow for proper cleaning and disinfection after a possible or confirmed exposure.
- Individuals are asked to limit the sharing of objects and are discouraged from touching shared surfaces. If contact is necessary, proper hygiene protocols must be followed before and after.
- Directional signage will be posted where needed and possible to support social distancing. It is expected that all individuals will obey posted signage.
Recreational Center and Gym
- All sports and recreation activities will abide by New York state guidelines.
- Check-in and/or appointment desks will maintain social distancing from other employees and patrons/players/spectators. Where possible, health barriers will be installed to create separation between employees and other individuals. Face masks or coverings are required at all times while at the desk(s).
- Capacity will be limited for a particular area as set by the certificate of occupancy and fire code.
- Proper social distancing protocols between patrons/players/spectators will be observed at all times. While indoors, face masks or coverings will be required at all times.
- The University will abide by all guidelines outlined in the New York state pool advisory guidelines.
- The maximum size of any single group of people using the pool will be reduced as recommended. There may be more than one group using the pool, provided that proper social distancing can be maintained.
- All individuals using the indoor pool must maintain the required distance from other individuals at all times, unless they are members of the same household or family unit (such as roommates) or the core activity requires a shorter distance.
- For health and safety concerns, face coverings must not be worn by individuals while in the water.
- Proper cleaning and disinfection protocols must be followed, including for high-touch areas such as railings, lockers and chairs.
- All social distancing and hygiene protocol signage must be obeyed.
Outdoor Spaces (Such as Campus Lawns)
- People congregating outdoors will be expected to restrict the size of the gatherings and will be required to maintain the required social distancing.
- Face masks or coverings are encouraged during all gatherings, even those outdoors.
Adelphi is committed to the health and safety of our student-athletes, as part of our larger community, and to providing a quality student-athlete experience to the nearly 400 members of our 23 varsity sports teams.
Adelphi University Athletics policies are based upon recommendations from the CDC, the NCAA, the WHO and the National Athletic Trainers’ Association (NATA). In addition are the Northeast-10 Conference protocols for training and competition, which will establish baseline procedures for its member institutions.
Practices for Adelphi teams and competition schedules will be determined in collaboration with our fellow NE10 Conference members.
Athletic Training Room Protocols
- All rehabilitation/treatment appointments must be made through the link on the Athletic Training tab on the Adelphi University Athletics website.
- Whirlpools will only be available for athletic injury treatment prescribed by the athletic training staff.
- Whirlpools will no longer be available for recovery purposes.
- Once an athlete is finished with their rehab/treatment, they must exit the room.
- The hour before practice is reserved for wound care, taping and foam rolling and n
- ot for rehabilitation exercises.
- Appropriate face coverings must be worn in the Athletic Training Room at all times.
- Masks or face coverings must be worn during any indoor nonathletic-related event, e.g., team meetings, film sessions etc.
Masks or face coverings must be worn during indoor strength and conditioning workouts.
- Masks or face coverings do not have to be worn during practices or games, for both indoor and outdoor, as per the NCAA:
“An individual may choose to wear a mask while practicing or playing in a game.”
- Masks or face coverings must be worn while on the sideline during a game if social distancing is not possible.
- There will be no sharing of water bottles.
- Athletes will be given their own water bottle.
- The athletic training staff will clean the tables, counters and equipment following use by each athlete. The floor will be disinfected daily by custodial staff. The athletic training department will use an approved disinfectant which appears on the EPA’s List N as a disinfectant that meets EPA’s criteria. It will be used on all tables and surfaces after an athlete receives treatment.
- Exercise equipment will be wiped down by the strength and conditioning staff after each group, using an approved disinfectant which appears on the EPA’s List N as a disinfectant that meets EPA’s criteria.
Game Operations and Facilities
- The University will reduce capacity in the use of varsity locker rooms.
- Hand sanitizers will be stationed at gym entrances and doors will remain open.
- The indoor track will be limited in use.
- Competition schedules will be determined in collaboration with fellow NE10 Conference members.
- The athletics department and its varsity teams will follow an agreed-upon game day protocol established by the NE10 Conference. These protocols will include, but are not limited to:
- Procedures for visiting teams
- Procedures for home teams
- Procedures for officials
- Sideline procedures
- Procedures for team travel
- Pregame and postgame procedures
- Doors will remain open to avoid touch points when possible.
- Proper social distancing measures will be in place for essential game-day staff (including, but not limited to, stats, social media, camera people, producer, broadcaster).
- Broadcasters will be assigned equipment (headset) that will be disinfected after each use.
Site Safety Monitors
In accordance with the New York State Department of Health, Adelphi will designate site safety monitors responsible for ensuring ongoing compliance through monitoring.
If any member of the Adelphi community witnesses a breach in compliance, they are encouraged to report the incident to Adelphi’s University’s Office of Environmental Health and Safety by emailing firstname.lastname@example.org.
All reports will remain confidential and protected from adverse action.
Regular health screening of employees, students and authorized essential visitors will primarily be conducted through daily health monitoring checks. Additionally, adherence to protocols for reduced density, face coverings, social distancing and disinfecting will assist in minimizing risk on campus.
Through these actions and those below, regular screening assists in facilitating immediate awareness of a possible infected member of our on-campus community and corresponding necessary actions such as contact tracing and containment measures.
Additional regular screening steps will include:
- Daily review of health monitoring logs
- Follow-up with members of the community who have tested positive
- Clearance of community members who have documented completion of quarantine following infection
- Enforcement of protocols in place
In the event that a student or employee tests positive, the University will immediately notify the local health department of the individual’s residence as required by public health law in New York, and will assist them in conducting contact tracing as per their protocol.
Additionally, the Adelphi Office of Health and Wellness will work closely with the Nassau County Department of Health to initiate and complete all required contact tracing and in implementing any appropriate additional safety measures.
Early Warning Signs
A dashboard created to monitor metrics will serve as early warning signs for the University. Metrics may include:
- Daily number of people on campus who completed AU2GO health checks (available for the Garden City campus and all centers)
- Number of students and employees quarantining on/off campus
- Number of people in isolation on/off campus
- NYSDOH statistics by region
In the event of a confirmed case within the Adelphi community, immediate steps will be taken to contain the spread of the virus.
In the event that a positive case is diagnosed within the community, the Adelphi Office of Health and Wellness will collaborate and partner with Nassau County health officials to comply with contact tracing and any necessary additional testing or actions needed.
Containment Through Isolation
Faculty and staff, nonresident students and approved visitors will not be allowed on campus if they have received a positive diagnosis. If they are on campus when the diagnosis becomes known, they will be instructed to leave campus, return home and begin isolation. Individuals will be instructed to follow up with their healthcare provider.
- Adelphi will enforce a strict Stay at Home Policy for all faculty and staff. The Office of Human Resources will coordinate appropriate paid time off, short-term disability and ADA accommodations, if needed, for any employee who is diagnosed positive. All positive cases will remain confidential to protect the identity of the individual(s) who test positive, as required by the Health Insurance Portability and Accountability Act (HIPAA), Americans with Disabilities Act (ADA) and the Family Education Rights and Privacy Act (FERPA), as applicable.
- Nonresident students will be asked to return home and complete their isolation in their designated residence. Individuals will not be permitted back on campus until a minimum of 10 days later and with medical clearance (including a doctor’s note) that must be submitted to the Adelphi Health and Wellness Office.
- Resident students who cannot leave campus will be referred to the University’s Student Health Services Center for evaluation, care and next steps.
- An on-campus residential floor will be set up, complete with access to private bathrooms. Resident students who test positive and who cannot leave campus will be moved to that residence hall floor until they are well and have been medically cleared to end isolation.
- Students of Nursing: As identified by the CDC and Nassau County and New York state departments of health, a test-based strategy is not recommended for those in the healthcare field. After a positive diagnosis, these individuals will be cleared from isolation by local health departments based on the most up-to-date public health guidelines and permitted to return to campus when they are deemed by these officials to no longer be infectious and pose no risk to the Adelphi community.
Resident students in isolation will be provided with the following accommodations and support:
- Dining Deliveries
Contactless delivery of meals and purchases for students located in residence hall quarantine/isolation rooms will be coordinated between Dining Services and the Office of Residential Life and Housing. Students will place meal and C-store orders for delivery with Dining Services. Special dietary requests such as gluten free and vegan will be accommodated. Dining Services and Residential Life staff will coordinate a contactless delivery.
- Medicine and Prescription Delivery
Adelphi’s Student Health Services Center will provide instructions to students who require prescriptions to be filled or refilled. Orders will be placed with a designated pharmacy and delivered to the Student Health Services Center on campus. The student will complete an online signature form and complete a tele-visit (for education and confirmation) with Student Health Services staff. Upon completion of these steps, Student Health Services staff will deliver the medication to the student’s residence in a contactless method. This process ensures adherence with federal health privacy regulations.
- Mental Health Services
Student support services, including mental health counseling services, will offer the options of phone or video telehealth services. Additionally, students who are in isolation or quarantine will be proactively encouraged to schedule and participate in virtual check-ins through phone or video conferencing on a weekly basis, or more frequently as needed.
- Academic Arrangements
For those courses offered as traditional in-person or hybrid-learning experiences, online sessions for in-person components will be made available to ensure that students who are unable to attend and participate in person due to illness and isolation can complete materials via virtual options. Should a student be too ill to participate online, makeup arrangements will be confirmed on an individual basis with each faculty member. Technology and training is in place across the University to ensure remote learning options are available if needed.
Containment Through Quarantine
In the event of suspected or confirmed contact with a positive diagnosis, exposed individuals will be alerted through appropriate contact tracing procedures completed in conjunction with the Nassau County Department of Health. These individuals will be moved into quarantine out of precaution.
- Nonresident students will be asked to return home and complete their quarantine in their designated residence. Individuals will not be permitted back on campus until 10 to 14 days later and with medical clearance (including a doctor’s note) that must be submitted to the Health and Wellness Office.
- Resident students who cannot leave campus will be referred to the University’s Student Health Services Center for evaluation, care and next steps. These students will be moved to a designated location on campus for quarantine for 10 to 14 days.
Anyone who tests positive will not be allowed back on campus (or for resident students, back into the general population) until they are:
- 10 days from the start of symptoms and symptoms are improving, AND
- 72 hours fever free without the use of fever-reducing medication, AND
- produce a negative test result.
Tests will be provided through partnership with Vault Health. Results will be communicated to both the individual and the Adelphi Health and Wellness Office.
Hygiene, Cleaning and Disinfection
Adelphi has prepared strategies to clean and disinfect all exposed areas in accordance with NYSDOH and the CDC. This includes the use of EPA-approved disinfectants, following the manufacturer’s instructions for all cleaning and disinfection products for concentration, application method and contact time, etc.
Best practices, according to the CDC, that will be followed include:
- Close off areas used by the individual(s). Open outside doors and windows to increase air circulation in the area and then begin cleaning and disinfection.
- Have cleaning staff clean and disinfect all areas (e.g., offices, bathrooms and common areas) used by the person(s), focusing especially on frequently touched surfaces.
- If surfaces are dirty, they should be cleaned using a detergent or soap and water prior to disinfection.
- For disinfection, most common EPA-registered household disinfectants should be effective. A list of products that are EPA-approved is available here.
- Follow the manufacturer’s instructions for all cleaning and disinfection products (e.g., concentration, application method and contact time, etc.).
Any spaces impacted by a confirmed positive case will be disinfected by Adelphi Housekeeping. Health Services areas and Residential Life and Housing areas with confirmed cases may be disinfected by a vendor partner.
In addition to the best practices outlined above, the spaces necessitating Adelphi cleaning teams to enter will abide by the following regulations, as outlined previously:
- Custodial team will wait 24 hours after the person has left the area before entering to clean and disinfect. Custodial team will wear proper face masks/coverings, disposable gloves, gown and goggles for all tasks in the cleaning process, including handling trash.
- Disinfecting these areas includes safely providing a full saturation of disinfectant to all surfaces including walls, fixtures, floors and counter/desktops.
- If it has been more than seven days since the person with a suspected/confirmed case was present, neither additional cleaning nor disinfection is necessary (per CDC guidelines). In these cases, the custodial staff will follow normal procedures for regular cleaning, including disinfection of high-traffic, high-touch areas.
Communication Plans in the Event of a Confirmed Case
In the unfortunate likelihood that a member of our community on campus tests positive, the following communication procedures will be followed:
- Individuals who test positive while on or after returning to campus will be directed to contact either Student Health Services (students) or the University’s Health and Wellness Office (staff). They will not be permitted to return to campus (or, in the case of resident students, rejoin the campus population) until cleared by Student Health Services (students) or a physician (staff).
- The University will follow the CDC’s Public Health Guidance for Community-Related Exposure (see Section II: Contact Tracing). The relevant manager will directly instruct potentially exposed individuals to stay home for a minimum of 10 days, telework if possible and self-monitor for symptoms.
- Individuals who shared the space necessitating a 24-hour closure and cleaning will be notified of the need to close and disinfect the workspace by their immediate supervisor, without compromising confidentiality of the person who tested positive; the identity of the infected individual will be kept confidential in accordance with federal health information privacy laws.
- The space in which the person worked, if they were on campus while contagious or sick, will be closed and the responsible manager will inform employees in that area of the closure and make arrangements for them to work from home or elsewhere. There will be no mass communication.
- The impacted space and any adjacent spaces will be appropriately cleaned and disinfected after a 24-hour waiting period per CDC guidelines. If the cleaning and disinfection involves the University’s outside partner, the wait may be longer.
- All individuals impacted by the closed space will be advised of when they may return by their immediate supervisor, who will be guided by the University’s Office of Health and Wellness.
The University will employ regular communications (primary mode of communication will be email) as well as social media to promote awareness and factual information among community members.
The Adelphi Office of Health and Wellness will provide regular communication and education to students, and in residence halls, all staff will be trained on CDC guidelines, ensuring access to proper, accurate information.
For employees, the Office of Human Resources has developed a variety of training materials to educate our faculty, staff and administration. Essential training on policies has been completed with all deans, chairs and department heads. The objectives of this training include:
- Inform Adelphi University managers of new policies and changes to existing practices. Provide guidance on how to answer the most frequently occurring questions from faculty and staff.
- Ensure both managers and their employees know whom to ask to get assistance with questions about Americans with Disabilities Act (ADA) accommodations.
Beyond formal training, the Office of Human Resources has also compiled and made available on-demand seminars and articles to aid in the development and education of our community members as it relates to mental health and wellness, productivity, and leadership. These trainings will assist in ensuring an engaged, well-led community during a time of prolonged crisis, and include:
- Three Ways to Be More Adaptable During Difficult Times – LinkedIn Learning
- 21 New Skills You Can Now Learn – LinkedIn Learning
- Productivity and Happiness Under Sustained Disaster Conditions – The Chronicle of Higher Education
- 15 Questions About Remote Work, Answered – Harvard Business Review
- Top Working from Home Tips from Around the World – BBC
- Leading Your Team Past the Peak of a Crisis – BBC
- Remote Work Trends to Guide High Performance – Gallup
No employer, or his or her agent, or person, acting as or on behalf of a hiring entity, or the officer or agent of any entity, business, corporation, partnership, or limited liability company, shall discriminate, threaten, retaliate against, or take adverse action against any employee for exercising their rights under this plan, including reporting conduct the employee reasonably believes in good faith violates the plan or airborne infectious disease concerns to their employer, government agencies or officials or for refusing to work where an employee reasonably believes in good faith that such work exposes him or her, other workers, or the public to an unreasonable risk of exposure, provided the employee, another employee, or representative has notified the employer verbally or in writing, including electronic communication, of the inconsistent working conditions and the employer’s failure to cure or if the employer knew or should have known of the inconsistent working conditions.
Notification of a violation by an employee may be made verbally or in writing, and without limitation to format including electronic communications. To the extent that communications between the employer and employee regarding a potential risk of exposure are in writing, they shall be maintained by the employer for two years after the conclusion of the designation of a high-risk disease from the Commissioner of Health, or two years after the conclusion of the Governor’s emergency declaration of a high-risk disease. Employer should include contact information to report violations of this plan and retaliation during regular business hours and for weekends/other non-regular business hours when employees may be working.
- Policy Origination Date: September 27, 2021