Medical clearance requirements for student athletes at Adelphi University to participate in intercollegiate sports.

Policy Statement

This policy sets forth the medical clearance requirements for student athletes at Adelphi University to participate in intercollegiate sports.

Reason for Policy

The purpose of this policy is to ensure student athletes at Adelphi University meet all NCAA guidelines for medical clearance and can successfully compete in intercollegiate sports.

Who Is Governed by this Policy

Any student participating in intercollegiate sports at Adelphi University.


General Health Clearances

Every Adelphi student-athlete is required to be seen by the Nurse Practitioner in Health Services annually to play collegiate sports. This appointment allows the practitioner to review the student’s health history, possibly perform an EKG or request lab work if necessary.

Mandatory Sickle Cell Trait Education/Testing

The NCAA requires all collegiate athletes who play a Division sport to receive education related to Sickle Cell Trait annually.  All Adelphi athletes must watch the NCAA video on Sickle Cell Trait and review the fact sheet prior to their health clearance.


This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


General health clearances:

  • All new athletes playing for Adelphi for the first time must schedule an appointment to see the Nurse Practitioner by calling 516.877.6000. This exam must be conducted within 6 months of the start of practice or play at the University. Also, athletes presenting for their Health Clearance will be turned away if their physical is not on file and it is older than 6 months from the start of practice or play. NCAA guidelines require all physicals to be signed by a physician (M.D. or D.O.) or an independent practicing Nurse Practitioner.  All supervised Nurse Practitioners or Physician Assistants must have their collaborating or supervising (respectively) physician sign off on the form as a co-signature.

  • Appointments take approximately 30-45 minutes to complete so plan accordingly.

  • Returning athletes will be scheduled during the spring and summer semesters for a new assessment with the Nurse Practitioner. This must be done on an annual basis or you will not be allowed to attend practice or participate in your sport. Any updates or changes in your medical condition that may have occurred over the previous year will be added to your record during these visits. This appointment takes approximately 15-30 minutes.

  • Schedule:  March (Field Hockey, Cross Country, Tennis, Soccer and Volleyball); April (Women’s Lacrosse, Baseball, Softball, Swimming and Golf); May (Basketball, Men’s Lacrosse, Track, and bowling).  August – New & Transfer Athletes. Exceptions to this schedule can be made, please contact 516.877.6000 if you are unable to complete your clearance during your assigned time frame.

  • Self-Scheduling:  All registered students have the ability to self-schedule their appointments through the Health Portal found on ecampus. Your scheduling reason would be “Athletic Preseason Clearance.”

  • Banned Substances:  For all Adelphi University Athletes, please review the NCAA Banned substances list for full disclosure of items that you are restricted from taking.

Mandatory Sickle Cell Trait Education/Testing:

  • Individuals have the right to decline testing after viewing the educational information. If you decide not to have the testing done, please complete the Sickle Cell Test waiver form and provide to your athletic trainer or complete the online form available through athletics.

  • Any individual who waives testing may return Health Services at any time to have the testing done.

  • If a student-athlete were to test positive for sickle cell trait, there is no punitive actions. The test is to alert coaches, trainers and health center staff that the student is at a higher risk for dehydration and needs closer monitoring during practice and games. A positive test does NOT prevent you from participating.

  • Many individuals received this screening at birth. If you are able to get a copy from your health care provider, bring it to Adelphi’s Health Services Center (HSC) as proof of the test and no further action will be necessary. If not, you can ask your health care provider to perform the test for you or you can have it done by the HSC. The test is obtained through a venous blood sample. Then we will provide you with additional education such as shown in the NCAA video.  If you choose to have the test done, please bring a copy of your health insurance card with you to the appointment.


Related Information

Document History

  • Last Reviewed Date: July 9, 2019
  • Last Revised Date: July 9, 2019
  • Policy Origination Date: unknown

Who Approved This Policy

Director of Health Services

Nicole Gaudino
Executive Director of University Health and Wellness
Phone Number
Waldo Hall
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