All employees may be required to work a reasonable amount of time beyond their normal work schedule. In these cases, supervisors should provide employees with as much advance notice as possible and should appropriately assign and distribute overtime among all eligible employees. 

Policy Statement

All employees may be required to work a reasonable amount of time beyond their normal work schedule. In these cases, supervisors should provide employees with as much advance notice as possible and should appropriately assign and distribute overtime among all eligible employees.

Reason for Policy

This policy provides University officials with directions necessary to comply with overtime pay provisions of FLSA.

Who Is Governed by this Policy

Staff

Policy

There are times when staffing needs require that supervisors assign employees to work in excess of regularly scheduled hours and/or shifts. Federal and state laws require that non-exempt employees be compensated at time and one-half of their base rate of pay for hours worked in excess of forty hours in any pay week. Employees cannot work before, or beyond, their assigned hours of work without approval from their supervisor.

The University pay week for non-union employees is forty (40) hours per week. For employees who regularly work less than forty hours, there will be no additional payments until the employee works more than forty hours in one work week.

Union represented employees are entitled to overtime pay based on the applicable provisions of their collective bargaining agreement. Exempt employees are not eligible for overtime pay. Exempt employees are generally defined as certain executive, administrative, managerial and professional personnel.

Compensatory (comp) time is only allowed if earned and taken in the same pay week.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Procedures

  1. All time worked, including an unpaid lunch, must be carefully documented on employee time sheets and signed by the employee and supervisor.
  2. Union represented employees are covered by the applicable provisions of their collective bargaining agreement.
  3. All overtime must be authorized in advance by the Department Head.

Forms

Staff Overtime Form

Related Information

This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Document History

  • Last Reviewed Date: September 13, 2018
  • Last Revised Date: September 13, 2018
  • Policy Origination Date: Unknown

Who Approved This Policy

Jane Fisher, Director of Employment, Employee and Labor Relations

Contacts

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