IRS Form 8300
The policies and procedures set forth in this document are intended to assist and guide the activities of University personnel related to completion of the IRS Form 8300.
Gifts raised by the Office of University Advancement and External Relations help Adelphi to carry out its mission to transform the lives of all its students. The University welcomes all gifts that support general operating costs, help build the endowment and fund a variety of special purposes that reflect both the needs of the University and the interests of its donors.
Reason for Policy
The intent of this policy is to provide Adelphi University’s leadership, faculty, staff and volunteers with guidelines that enable them to assist prospective donors, their families and advisors in making gifts to the University. By defining the types of gifts that are acceptable, the different forms gifts may take and the requirements for accepting gifts, these guidelines will facilitate the appropriate use and accountability of gifts received by Adelphi University. These policies and procedures are intended to provide a standardized and consistent approach to completion of the IRS Form 8300.
Who Is Governed by this Policy
Faculty, staff, volunteers
I. Who must file
Each person engaged in a trade or business who in the course of that trade or business, receives more than $10,000 in cash in one transaction or in two or more related transactions, must file Form 8300.
II. Definitions of Cash
The term “cash” means the following:
A. U.S. and foreign coin and currency received in any transaction.
B. A cashier’s check, money order, bank draft, or traveler’s check having a face amount of $10,000 or less that is received in a designated reporting transaction or that is received in any transaction in which the recipient knows that the instrument is being used in an attempt to avoid the reporting of the transaction under either section 6050I or 31 U.S.C. 5331. Note. Cash does not include a check drawn on the payer’s own account, such as a personal check, regardless of the amount.
III. When to file
File Form 8300 by the 15th day after the date the cash was received. If that date falls on a Saturday, Sunday, or legal holiday, file the form on the next business day.
IV. Where to file
Businesses can file Form 8300 electronically using the Bank Secrecy Act (BSA) Electronic Filing (E-Filing) System. E-filing is free, and is a quick and secure way for individuals to file their Form 8300s. Businesses can also mail the Form 8300 to the IRS at:
The Detroit Federal Building
P.O. Box 32621
Detroit, MI 48232
V. Statement to be provided
You must give a written or electronic statement to each person named on a required Form 8300 on or before January 31 of the year following the calendar year in which the cash is received. The statement must show the name, telephone number, and address of the information contact for the business, the aggregate amount of reportable cash received, and that the information was furnished to the IRS. Keep a copy of the statement for your records for five years.
This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.
This policy does not have procedures associated with it at this time. Upon periodic policy review, this area will be evaluated to determine if additional information is needed to supplement the policy.
This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.
This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.
- Last Reviewed Date: November 1, 2023
- Last Revised Date: November 1, 2023
- Policy Origination Date: Unknown
Who Approved This Policy
Thomas Kline, Vice President of University Advancement and External Relations
Michael Rhattigan, Interim Chief Financial Officer