Short Term Disability (STD) Leave Policy for COVID-19
Effective March 19, 2020
Reason for Policy
In recognition of the fact that employees may incur illness or injury that would require extended absence and to comply with New York State law, the University provides paid short-term disability leave to employees (except faculty*) in cases of non-occupational illness or injury which extend beyond a fixed number of consecutive working days.
Who Is Governed by this Policy
All employees (except faculty*) are eligible for short term disability leave after four consecutive weeks of employment or twenty days of employment, and for four consecutive weeks after termination of employment. Includes the following employees:
Employees of the Benevolent Association of Security Officers
Employees of the Local 1102
Employees of the Local 153
Employees of Adelphi Physical Plant Workers’ Labor Union (APPWLU)
*Adelphi University will provide up to six (6) months of paid leave to faculty members who are deemed disabled (including COVID related illness). A healthcare provider must certify that the member is unable to perform duties and certification must be provided to the Office of Human Resources.
Eligible employees will be paid full salary for the first five days that they were scheduled to be at work as sick time, if the employee has sick time available. As of the sixth consecutive day out we will pay fifty percent (50%) disability pay and we will supplement pay with any sick/personal time and any accrued vacation time that may be remaining. Once the employee time is exhausted we will pay fifty percent (50%) disability pay only.
If you are using the COVID 19 related leave, you will use the 14 days NYS mandated sick time until depleted, if applicable, then apply for disability.
The Office of Human Resources must be notified when you are absent more than five consecutive dates. We will then notify you to contact CIGNA to report the claim.
14 day paid New York State mandated COVID leave time: the 14 day period includes normally worked hours/days.
The Office of Human Resources must be notified when you are absent more than five consecutive dates. Contact Joanna Ocampo 516.877.3221. You can then report a short term disability claim to the carrier.
File a short term disability claim with the carrier.
The Short Term Disability carrier immediately sends an email to Adelphi notifying of an employee calling in a disability claim and confirms last day worked of employee.
Once your claim has been established with the Short Term Disability carrier they then contact your physician to get appropriate medical information. This discussion determines the length of the disability and the return to work options. Once the previous steps are complete, the short term disability carrier notifies Adelphi of the duration of the claim so the employee can be paid through Adelphi’s payroll.
When an employee starts their leave (any type of leave) ON OR AFTER the 15th of the month, they are eligible for vacation accrual for that month. When an employee returns from leave (any type of leave) ON OR AFTER the 15th of the month, they are NOT eligible for vacation accrual for that month.
Need to file a Short Term Disability claim?
Employees report a leave or disability online:
Cigna.com/customerforms or mycigna.com. This is the most effective means to report an event as call volume increases. Employees may also report an event by phone at 888.842.4462 or 866.562.8421 (español) 7:00 a.m.–7:00 p.m. CDT.
Once approved for short term disability leave you will also qualify for FMLA.
FMLA is an unpaid job protection leave that starts with your first day out on short term disability.
Under the Family Medical Leave Act (FMLA) of 1993, the University provides the opportunity for employees who have been employed for at least 12 months to receive up to 12 weeks in a 12-month period without pay for their own illness or the illness of a family member (as defined in the act).
What if an employee tests positive for COVID-19?
Each employee who is subject to a mandatory or precautionary order of quarantine will be provided with at least 14- days of paid sick leave. No employee paid time off will be utilized for the first 14-days.
This section must contain the following dates or placeholders for future dates:
- Last Reviewed Date: May 21, 2020
- Last Revised Date:
- Policy Origination Date:
Who Approved This Policy
Lucinda J. Donnelly – Chief Human Resources Officer