COVID-19 Leave Policy

Reason for Policy

Adelphi University’s policy for responding for the COVID 19 pandemic is rooted in safety for our staff and for the public we interact with.

Who Is Governed by this Policy

• Non-Union full time and part time employees of the University.
• Employees of the Benevolent Association of Security Officers
• Employees of the Local 1102
• Employees of the Local 153
• Employees of Adelphi Physical Plant Workers’ Labor Union (APPWLU)

Policy

Employees will be provided with up to 14-days of paid sick leave and full job protection during any precautionary order of quarantine or isolation mandated by a government agency (e.g., Board of Health, State government agency, etc.).

• Fully vaccinated workers no longer need to be restricted from work following an exposure as long as they are asymptomatic.
• Fully vaccinated residents of non-healthcare congregate settings no longer need to quarantine following a known exposure.

If an employee receives a positive coronavirus test result (they may be symptomatic or asymptomatic) the employee must communicate with the Office of Health Services and if applying for disability with the Office of Human Resources immediately upon notification of positive coronavirus test results.

Employees who are too sick to work from home will use 14-day New York State mandated sick time until depleted, then apply for disability and utilize any remaining sick/personal time and any accrued vacation time, if applicable.  A doctor’s note will be required in order to return to work whether on campus or virtually.

Employees who are caring for family members who have been diagnosed with COVID can contact the Office of Human Resources to apply for New York State Paid Family Leave (NYPFL).

Procedures

If you anticipate an upcoming need for a COVID 19 related leave, notify your supervisor, the Office of Health Services and contact Karen Loiacono or Joanna Ocampo in the Office of Human Resources.

Forms

View forms for NYPFL

View forms for Short Term Disability

Related Information

What if an employee needs to remain out longer than 10 days?

For employees who are deemed unable to return to work after 10 days by a physician, the employee will need to file a Short Term Disability claim.  Once approved for disability, you will utilize any remaining sick/personal time and any accrued vacation time.

What if an employee needs an ADA Accommodation for COVID-19?

Please review Adelphi University’s ADA Accommodations for COVID-19.

Need to file a Short Term Disability claim?

Employees report a leave or disability online: cigna.com/customer-forms or mycigna.com. This is the most effective means to report an event as call volume increases. Employees may also report an event by phone at 888.842.4462 or 866.562.8421 (español), 7:00 a.m.–7:00 p.m. CDT.

What if an employee needs to care for a family member who tests positive for COVID-19? 

Employees can contact Human Resources for NY PFL paperwork to request leave to care for a family member who has contracted COVID-19, which qualifies as a serious health condition.

Document History

This section must contain the following dates or placeholders for future dates:

• Last Reviewed Date: January 14, 2021
• Last Revised Date: January 14, 2021
• Policy Origination Date: March 19, 2020

Who Approved This Policy

Lucinda J. Donnelly – Chief Human Resources Officer