Policies | Adelphi University

A

Academic Forgiveness Readmission

Core principles and standards with respect to academic forgiveness and readmission for students at Adelphi University.

Academic Integrity

This policy sets forth core principles and standards with respect to academic integrity for students at Adelphi University.

Academic Transcript Policy

The University maintains in perpetuity an academic transcript of a student’s attempted coursework.

Acceptable Use of Information Technology Resources

These rules are in place to ensure an optimal learning and working environment, and the assurance of freedom in academic pursuit.

Access to Campus

University faculty, staff, students and employees have the right to access and use campus facilities during specified times.

Accounts

Provides direction in creating and maintaining accounts on computerized information systems operated by or on behalf of Adelphi University.

Adelphi University Service Animal Policy

Adelphi University recognizes that service animals provide individuals with disabilities enhanced autonomy and independence.

Affirmative Action / Equal Employment Opportunity Statement

Adelphi University is committed to a policy of equal opportunity and non-discrimination regarding all educational, student programs and employment actions and further commits not to discriminate against any individual on the basis of an individual's race, creed, color, national origin, ethnicity, gender, gender identity, sexual orientation, disability, genetic predisposition or carrier status, age, religion, marital status, veteran status, or any other basis protected by applicable local, state or federal laws.

All-Gender Accessible Restroom Policy and Procedures for All Adelphi University Buildings

Guidelines and procedures related to the implementation of inclusive facilities in all Adelphi University buildings.

Americans with Disabilities Act (ADA)

It is the policy of Adelphi University to provide reasonable accommodations or academic adjustments when necessary.

Animal Care and Use

This policy outlines the principles that govern the humane conduct of activities involving live animals.

Annual Security and Fire Safety Report: Collecting, Classifying, and Publishing

The University is committed to ensuring, as far as is reasonable and practicable, the security and safety of all students, staff, visitors and contractors whilst using and accessing the University campus.

Anti-Violence

University employees, students, affiliates, and visitors who engage in prohibited behavior shall be held accountable under University policy and local, state, and federal law. Any employee or student who commits prohibited behavior may be subject to disciplinary action, up to and including, dismissal or expulsion, as well as arrest and prosecution.

Archives Collecting Policy

University Archives (UASC) reserves the right to decline any materials that may harbor harmful matter such as mold or insects (identified by sight or smell) and/or insects for accessioning. If there is any doubt about the condition of the materials, please contact UASC for a preliminary appraisal.

Athletic Clearance Requirements

Medical clearance requirements for student athletes at Adelphi University to participate in intercollegiate sports.

Attendance and Punctuality

It is the policy of the University that employees report for duty at the assigned time and place, remain on duty during scheduled work hours, and accurately report hours worked and leave taken in accordance with State and Federal law.

Award Management and Closeout

The University has a responsibility to manage the sponsored projects lifecycle, comply with policies, and close out completed sponsored projects in a timely and accurate manner.

B

Bleacher Inspection Safety

Adelphi University bleachers must be inspected in order to ensure safety at university events.

Bloodborne Pathogen Exposure Control Plan

Primary reference document for and is applicable to all Adelphi University employees who may receive occupational exposure to a bloodborne pathogen.

Book Recalls

If you need a book that has been checked out for at least 14 days already, you may request for that book to be recalled.

C

Catering - Outside Food Policy

This policy is to provide the guidelines and regulations governing outside food on campus.

Change Management

Governs changes to the University’s IT environment to ensure appropriate considerations are given before changes are made.

Chemical Hygiene

Adelphi University strongly believes that it is the responsibility to ensure that our educational programs and other activities protect and promote the health and safety of our students, our employees, and the environment.

Classification of Employees

This policy describes the various classifications of positions in terms of Fair Labor Standards Act employment designations (exempt or nonexempt) and employee status definition.

Code of Conduct

The University has developed procedures and policies to safeguard and maintain an environment conducive to the learning process.

Code of Ethics

We are individually responsible to each other for exhibiting in our own actions the highest ethical standards.

Collaboration Studio Policies

Collaboration Studios are a shared resource, so please be considerate of others. Only current students with a valid Adelphi email address and ID card may reserve collaboration studios.

Collection Development Policy

The purpose of the Library’s collection development policy is to clearly state the principles which guide the selection, acquisition, renewal and de-selection of Library materials in response to the University’s mission and vision.

Compliance Statement

Core principles and standards with respect to compliance at Adelphi University.

Compliance with the Clery Act

The goal of the Clery Act is to ensure students, prospective students, parents, employees, and prospective employees have access to accurate information about crimes committed on campus and campus security procedures that will assist them in making decisions that affect their personal safety.

Consensual Relationship Policy

This policy establishes rules for the conduct of consensual relationships between employees and between employees and students, including supervisory personnel, in an attempt to prevent conflicts and maintain a productive and professional work environment.

Construction and Alteration to Physical Space Approval

Governs all building construction and alterations to physical space (including landlord-owned space) so that this activity is performed with the proper planning, oversight and direction.

Credit Card Marketing

The policy sets forth the procedures which Adelphi University shall accept financial institutions or business enterprise wishing to advertise, market or merchandise credit cards.

Credit Hour Policy

Each course at Adelphi University is assigned a number of credit hours, based on the traditional Carnegie Unit, as the unit of measure of the course’s level of instruction, academic rigor, and time requirements. The Office of the Provost bears responsibility for University compliance with federal and state regulations regarding credit hours, as well as compliance with the Credit Hour Policy of the Middle States Commission on Higher Education.

Curricular Practical Training (CPT) Policy

Required for an international student to engage in any off-campus internship, cooperative education, practicum, and/or practical training experience.

D

Dangerous Weapons

All members of the University community, as well as visitors, are prohibited from possessing firearms, explosives or weapons (hereafter referred to as “weapons”) on the premises of the University without the explicit advance authorization of the University, regardless of whether a federal or state license to possess the same has been issued to the possessor.

Demonstration Policy

Principles and standards with respect to governing campus demonstrations at Adelphi University.

Department of Homeland Security Information Release Policy

Adelphi University is committed to protecting the privacy of international student records and providing an opportunity for all students.

Distance Learning Policy

Guidelines to assure the highest educational quality for such distributed learning.

Distribution of Literature

It is the University’s policy to forbid distribution of advertising material, commercial or charitable solicitations, merchandise catalogs, handbills, or materials of a political or potentially adversarial nature on the premises.

E

Effort Reporting Policy for Sponsored Programs Policy

Effort reporting is the process by which the University determines and documents the effort expended on sponsored projects during each reporting period.

Eligibility for Federal Financial Aid

U.S. Department of Education regulations require the disclosure of general information to help students and families make better-informed decisions about higher education.

Email Policy

This policy outlines and defines acceptable use of the University’s email services.

Emergencies

This policy is intended to offer guidance in the event of an emergency condition or possible emergency condition.

Emergency Closure, Delays, and Early Dismissal Policy

The purpose of this policy is to establish guidelines and procedures for the closure of the University due to inclement weather and emergencies.

Emergency Condition

This policy sets forth procedures for the closure of the University due to inclement weather and guiding protocols for emergencies.

Emergency Evacuation Procedures

Adelphi University has implemented evacuation procedures to ensure safety for all faculty, staff, students and visitors on campus.

Emergency Notification Policy

The University Mass Notification System enables the University to instantly broadcast urgent messages and delivery instructions to the campus community when necessary.

Emotional Support Animal Policies & Guidelines for Students in University Housing

Exam/Assignment Absence Policy

The goal of this policy is to effectively balance religious holidays observed by members of the university with the regular academic schedule and requirements of faculty and students.

Exceptions to Full-Time Enrollment Requirement for Scholarship Policy

Students with documented/qualifying disabilities that preclude full-time attendance will be able to apply for institutional scholarships otherwise granted only to full-time students.

F

File Sharing and Downloading

This policy outlines guidelines for all users when file sharing and downloading files on Adelphi’s network.

Fire Safety

Adelphi University has long been committed to maintaining a comprehensive fire safety program for all members of the Adelphi community with the assistance of our students, faculty and staff, and through the cooperative efforts of the Garden City Fire Department, Nassau County Fire Marshal’s Office, and the New York State Office of Fire Prevention. Our fire safety program has contributed to what we believe is an excellent record of safety.

G

Grading Policy

Adelphi utilizes a letter grading system for instructors to evaluate student competencies and course performance.

H

Hate Crimes

Investigation of hate-motivated crimes and incidents are a priority at Adelphi University. The Department of Public Safety and Transportation’s response is necessary to assure the community that hate-motivated crimes and violence will not be tolerated, and that perpetrators of such crimes will be brought to justice.

Hazard Communications Program

To ensure that information about the dangers of all hazardous chemicals used by Adelphi University is known by all.

Hazardous Waste Management Plan

Outlines the safe storage and disposal of hazardous waste in accordance with applicable Environmental Protection Agency (EPA) and the New York State Department of Environmental Conservation (DEC).

Hazing Policy

Adelphi University opposes hazing in any form by any person or group associated with this University.

Health Insurance Policy

This policy sets forth core principles and standards with respect to health insurance for students at Adelphi University. Health insurance is mandatory for all residential and international students.

Health Services Policies

Important forms and requirements designed to make sure everyone at Adelphi stays healthy.

Honorary Degree Policy

Adelphi University (“University”) awards honorary degrees on a selective basis to distinguished individuals (“Candidates”) who merit special recognition for outstanding achievement or leadership in a field or activity consistent with the ideals and purposes of the University. This policy sets forth the following standards and procedures for granting honorary degrees.

I

Identification Cards

This policy sets the policy regarding University ID Cards at Adelphi University.

Illicit Drugs and Alcohol

Adelphi University realizes the importance of a drug-free campus and is therefore strongly committed to the prevention of substance abuse.

Information Security Incident Handling Policy

The purpose of this policy is to provide the framework in which information security incidents will be handled.

Institutional Review Board

Facilitating research and ensuring compliance with requirements.

L

Laser Safety Plan

Adelphi University strongly believes that every care possible should be taken to prevent accidents and hazards to the safety of all, which includes students, faculty, and staff.

Libraries Conduct Policy

University Libraries and its community of users observe a relationship of reciprocal rights and responsibilities.

Library Cell Phone Use Policy

Enjoy the library while being considerate of your fellow students.

Library Fines

If you’re concerned about your library account, reach out to University Libraries and we will work with you to resolve the issue.

Library Food and Drink Policy

The Adelphi University Libraries' food and drink policy is intended to maintain a pleasant environment conducive to research while preserving our collections, equipment and facilities.

Library Loans

Loan periods vary based on the type of item you are borrowing and your user status.

Library Printing and Scanning Policy

Swirbul Library has printers in its labs and on the first and second floors that users can print to from computers and mobile devices.

Library Record Privacy

The Adelphi University Libraries are committed to protecting the privacy of all of its users. In maintaining the confidentiality of all library records, our privacy policy conforms to the Code of Ethics of the American Library Association and New York State and Federal law.

License Event Notification System (LENS)

All university personnel that operate a motor vehicle as part of their employment are required to undergo a Motor Vehicle Department background check. Their credentials are submitted to NYSDMV to obtain a driving abstract through LENS.

Lockdown vs. Shelter-in-Place Plan

Adelphi wants all faculty, staff, and students to know how to respond in the event of a lockdown or shelter in place order. The Lockdown or Shelter-In-Place plan protects students, faculty, and staff in the event of imminent or immediate exposure to a dangerous situation.

Locksmith Services

The locksmith maintains the efficient and effective operation of all door-locking hardware across the Adelphi campuses to provide a safe and secure environment for students, University personnel and visitors.

Lodging

Travel Policies are to provide clear directions on how to plan and organize travel with the safety of the students, sports teams, educational groups, faculty, staff and administrative representatives in mind.

Logo Usage Policy

Our single most identifiable and important asset is our logo. Adelphi University’s logo shape, color and usage need to be protected and honored. This guide will help you use it correctly.

Lost or Damaged Library Materials

Any library material that is lost or damaged must be reported immediately and the borrower will be responsible for the cost of its replacements.

M

Mail and Personal Safety

Adelphi University is committed to ensuring the safety of all members of the University community and maintaining the safety and security of our mail services.

Meal Plan Reductions For Religious Or Medical Purposes Policy

Dining with other students is an important part of the residential experience in that it builds connections within the residence hall and campus communities. With this in mind, Residence Life collaborates with Adelphi Dining Services to provide students with high quality, nourishing, and plentiful dining options.

Missing Students

It is the policy of Adelphi University, through the collaboration with the Assistant Vice President and Dean of Student Affairs and the Department of Public Safety and Transportation, to investigate any report of a missing student who is enrolled and attending classes at any Adelphi campus or global academic center.

N

NCAA Name, Image and Likeness

The purpose of this document is to provide Adelphi University student-athletes, coaches and Adelphi personnel with policies regarding the usage of a student-athlete’s name, image or likeness (NIL).

NCAA Policy on Campus Sexual Violence

This policy sets forth the disclosures required by Adelphi University (the “University”) of all incoming, continuing and transfer student-athletes in accordance with the NCAA Board of Governors Policy on Campus Sexual Violence as revised.

Nepotism Policy

This policy addresses the potential perception of favoritism, preferential treatment or the appearance of conflicts in hiring relatives for faculty, staff and students.

Network Connection Policy

This policy outlines usage of the Adelphi network connection and authorizations for who may connect and disconnect equipment.

O

On Campus Employment of International Students Policy

International students holding F-1 or J-1 status at Adelphi University and who are in good standing may be authorized to engage in on-campus employment while maintaining a full course of study and valid status.

P

Parking and Traffic

Parking regulations apply to all students, faculty, staff, visitors and vendors and their vehicles using campus-parking facilities, including parking field #9 (Garden City Pool).

Personal Care Attendant (PCA) Policy

Students who require personal care attendant services are strongly encouraged, where possible, to hire a PCA who is not a family member, friend, or another student.

Political Participation

Adelphi University, as a tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code, is prohibited from participating or intervening in any political campaign on behalf of or in opposition to any candidate for public office.

Possession of Dangerous Articles

Adelphi University is committed to providing a safe and secure environment in which to study, research, live, work and visit.

Posthumous Award of Degree and Certificates Policy

Adelphi University extends sympathy and compassion to families of deceased students nearing completion of their degrees.

Prevention and Security

Representatives of the University join together at first year, transfer and employee orientations to provide information on services offered by the University. Presentations include a Campus Safety 101 video, information relative to personal safety on and off campus, the most common crimes that do occur on and around the campus such as thefts, and information on the numerous pamphlets, and security alerts available to the community.

Privacy and Confidentiality of Incident Information

Adelphi University recognizes that students, employees, and others who have experienced crime, especially acts of sexual violence, are concerned about the confidentiality and privacy of information relating to an incident.

Privacy and Release of Student Education Records (FERPA)

Adelphi University is committed to protecting the privacy of student records and to providing notifications to students of their rights.

Privacy Policy

Adelphi University is committed to safeguarding the privacy of your personal data.

Prohibited Discrimination and Harassment Policy

Adelphi University is committed to providing a working, learning and living environment free from discrimination and harassment.

Protected Information Handling Policy

This policy describes a set of requirements that apply to all persons who use information that has been designated as protected information.

Protocol for Student Complaints Concerning the Actions of Members of Faculty

Adelphi University is responsible for fully and fairly addressing complaints concerning conduct by faculty while acting in the context of affiliation with the University.

Protocols for Contact from Immigration and Customs Enforcement

It is essential for the university to have a consistent set of protocols to serve as a guide when responding to government inquiries.

Public Safety Policies

Adelphi University has developed and implemented policies and emergency plans to keep the campus community safe and secure.

Public Safety Safeguards for Personal Information

The Department of Public Safety and Transportation has in place safeguards to assure that all personal information that we have access to is adequately secured and not provided to any individual without authorization from the Executive Director of Public Safety and Security or designee.

Purchasing

Procurement policies guide purchases of goods or services for funds administered by the University.

R

Radiation Safety

Adelphi University is committed to supporting the educational mission of the institution through efficient information storage and retrieval, appropriate auditing procedures, professional personnel services, and a safe environment.

Reading Room Policies and Procedures

Because the vast majority of the Archives and Special Collections' holdings are unique, rare, or extremely fragile, we ask patrons to help us preserve these materials for future scholars by following our policies and special handling requirements.

Reasonable Accommodation for Extension of Assignment Deadline Policy

Adelphi University recognizes that an extension of assignment deadline may be a reasonable accommodation in certain situations because one’s disability may present challenges with meeting assignment deadlines.

Reasonable Accommodations in Housing Assignments

This document sets out policy and procedures for students with disabilities seeking reasonable accommodations in University housing assignments.

Reasonable Flexibility to Attendance Policy

Adelphi University complies with federal and state disability laws that prohibit discrimination and ensure equal access for qualified persons with disabilities to educational programs, services, housing and activities.

Reduced Course Load Policy

Depending on the nature and functional limitations of a student’s documented disability, he or she may be eligible to take less than a full time course load, as governed by this policy.

Refund Policy

The purpose of this policy is to provide guidance for students on the refund procedures of the University.

Refund Policy (Tuition and Fees)

Understand what to expect with our tuition refund policies.

Registered Sexual Offenders

The “Campus Sex Crimes Prevention Act” (Section 106 of Public law 106-38) is a federal law that provides for the tracking of convicted sex offenders enrolled at or employed by institutions of higher education.

Registration Policy

Students must be officially registered at the University to be permitted to attend classes and utilize University resources.

Religious Affiliate Policy

This policy will provide inclusive religious services to our diverse student body regardless of religious affiliation or non-affiliation. This policy will allow for professionally trained personnel (“religious affiliates”) to assist with the Interfaith Center’s mission to support engagement of students in a spiritual setting.

Reporting a Crime

If you are the victim of a crime, including sexual assault, domestic violence, dating violence, or stalking, you are encouraged to report the crime to public safety or the police. If you do not want to pursue action within the University system or the criminal justice system you may still want, and are encouraged, to consider making a private/confidential report.

Research Financial Conflict of Interest

To ensure the highest quality research free from bias and financial conflict of interest (FCOI), Adelphi University has designed and implemented the following policy based upon federal guidelines.

Residence Hall Agreement

This policy sets forth core principles and standards with respect to the residence hall agreement for students at Adelphi University.

Restroom Use Guidelines

Many people may experience difficulty and inconvenience when required to use gender-specific restrooms. This policy is intended to address several issues that are associated with gender specific restrooms.

Return or Renew Books

Eligible books can be returned or renewed in person by bringing the book physically into the library that issued the loan. Books can also be returned via shipping.

Room Refund Policy

This policy sets forth core principles and standards with respect to room refunds for students living on campus at Adelphi University.

Room Reservations

Auxiliary & Event Services manages room reservations for the University Center, Campbell Lounge, Alumni House, and select Nexus Building rooms.

S

Sex Discrimination, Sexual Misconduct and Other Prohibited Conduct Grievance Procedures

Adelphi University is committed to providing a working, learning and living environment free from sexual discrimination and harassment and fostering a vibrant, nurturing community founded upon the fundamental dignity and worth of all of its members. As such, Adelphi University adheres to the Title IX regulations enacted in 2024 and maintains additional policies prohibiting gender-based misconduct, discrimination, harassment and retaliation.

Smoking Policy

Adelphi University is committed to the improvement of the health and safety of students and employees, and to full compliance with New York State and local laws that limit smoking.

Social Media

This policy defines the rules and procedures for the use of an official University social media account (see definition below) to ensure that University-sponsored social media activity is both legal and in compliance with University policies.

Speakers Policy for Students

This policy exists with respect to guest speakers that will result in a maximum exchange of ideas and opinions.

Special Collections Collection Development Policy

Special Collections’ primary responsibility is to support the teaching and research of Adelphi University’s faculty, administration, and students. Responsible collecting includes a commitment to provide optimal storage, processing, preservation, and access to special collections materials.

Special Events

Adelphi University seeks to create a campus culture that generates intellectual excitement and lifelong learning. This includes supporting campus activities that further individual development. Such events are either sanctioned by the University or sponsored by external groups requesting use of University facilities and services.

Student Access Office Forms and Policies

Formerly the Office of Disability Support Services, the SAO encourages students with disabilities to effectively advocate for themselves within the University community while providing cost-free assistance and services.

Student Disclosure

The federal government requires institutions of higher education to disclose certain information to all enrolled students.

Student Employment

The basis for student employment is to help meet the needs of the university, provide university students with financial support in pursuit of their academic goals and provide opportunities for academic or administrative job experience.

Student Immunization

Immunizations offer protection against illnesses that can seriously affect your health and the safety of the community at large.

Student Medical Leave of Absence

This policy sets forth core principles and standards with respect to academic integrity for student Requirements for a Medical Leave of Absence (MLOA) at Adelphi University.

Student Pregnancy and Parental Leave

Title IX of the Education Amendments of 1972 (“Title IX”), 20 U.S.C. §1681 et seq., is a Federal civil rights law that prohibits discrimination on the basis of sex—including pregnancy and pregnancy related conditions or concerning a student’s parental status—in educational programs and activities.

Student Texting and SMS Policy

This policy provides key requirements and guidance for the approved and most effective use of text (one-way) and SMS (two-way) messaging to Adelphi students via University-approved platforms in coordination with institutional communication methods and goals.

Study Abroad Policies

Adelphi grants qualified students the option to live and study in a variety of approved international destinations for at least one semester during their studies.

Survey Registration Requirements

All surveys should be coordinated by the Office of Institutional Research and Strategic Analytics.

Swirbul Library Classroom Use Policy

Swirbul Library classrooms 100 and 101 are designated as after-hours study rooms for current Adelphi Students with a valid Adelphi University student ID.

T

Timely Warning Notice [TWN] / Safety Alert

Ensure compliance with the Timely Warning requirements of the Jeanne Clery Act and to provide Adelphi University, including faculty, staff, and students with timely information about crimes.

Transfer Credit Policy

Your transcript will be evaluated on a course-by-course basis by an admissions counselor to determine course equivalencies, as well as exemptions from the general education requirements.

Transportation

The University aims to provide safe and reliable methods of transportation to all faculty, staff, and students.

Travel Expenses and Reimbursements

Tuition Credit Voucher Policy

Tuition credit vouchers are issued to cooperating partners in appreciation for their personnel supervising students in a clinical experience through the Ruth S. Ammon College of Education and Health Sciences.

Tuition Payment Policies

Stay on top of your payments by reviewing our tuition policies.

U

University Admissions Document Retention

Adelphi University is committed to compliance with good business practices in managing its records.

Use of Software Not Managed by Adelphi IT

This policy outlines the usage of software not managed by Adelphi IT, and outlines requirements and exceptions.

V

Vehicle Usage Policy

This policy discusses Adelphi University-owned, privately-owned and rental vehicles. Adelphi University (AU) vehicles may only be used for official AU business, with exceptions. The use of university vehicles for personal or other non-official business is strictly prohibited.

Policy Library