Policies | Adelphi University

A

Access to Personnel Files

Employees may request and review their personnel files through the Office of Human Resources.

Adjunct Faculty

Defines the appointment and reappointment process, types of adjunct faculty, as well as related workload policies during appointment.

Adoption Leave

Adelphi University supports adoptive parents by offering adoption leave to help them balance their work and family life.

Advertising for Employment

The University is required by law to follow certain guidelines such as the Equal Employment Opportunity when seeking candidates to fill university positions.

Air Quality / Mold Testing

Adelphi University ensures a safe workplace by proactively addressing hazards, including air quality and mold, through testing and corrective actions when needed.

Americans with Disabilities Act (ADA)

It is the policy of Adelphi University to provide reasonable accommodations or academic adjustments when necessary.

Anti-Discrimination, Harassment (including Sexual Misconduct/Title IX) and Retaliation Policy

A court ruling recently rescinded the 2024 Title IX regulations and guidance issued by the U.S. Department of Education’s Office for Civil Rights on January 31, 2025 requires that all colleges and universities follow the 2020 Title IX regulations. This policy is currently undergoing revisions, but adheres to the principles and requirements of the 2020 Title IX regulations. For policy-specific questions and guidance, please consult with the Title IX office.

Anti-Violence

The University prohibits violence and holds employees, students, affiliates, and visitors accountable for misconduct under institutional policies and applicable laws.

Appearance

University employees should dress appropriately to their duties, with no negative impact on the University’s image – and whenever possible, with a positive impact on that image.

Appointment and Reappointment of Full-Time Non-Tenure Track Faculty

Processes for appointment and reappointment to non-tenure track faculty positions.

At Will Employment

All employees of Adelphi University, except for those exceptions described below, are employed on an “at will” basis.

Attendance and Punctuality

University employees are expected to report to work on time, stay for their full scheduled hours, and accurately track their time and leave in line with state and federal laws.

Authorized Signature Policy

Adelphi University requires that all financial transactions follow clear approval levels and internal controls to ensure accountability and proper oversight.

B

Background Check

The University is committed to maintaining a safe and secure environment for the campus community. The University can better promote safety and security by obtaining information produced by background checks. Federal, state, and local regulations may also require background checks for specific individuals and/or positions covered under this policy.

Benefit Insurance Plans

The University offers eligible employees, retirees, and dependents a diversified suite of benefit plans (“Benefit Plans”) from which they may elect coverage.

Bereavement (Funeral) Leave

University employees are provided with paid time off for making arrangements, settling family affairs, bereavement, and/or attending the funeral or memorial service of a member of the immediate family.

C

Changing an Employee’s Classification

All changes to an employee's classification require prior approval from the Position Review Committee.

Classification of Employees

This policy describes the various classifications of positions in terms of Fair Labor Standards Act employment designations (exempt or nonexempt) and employee status definition.

Code of Ethics

We are individually responsible to each other for exhibiting in our own actions the highest ethical standards.

Confidentiality

Employees who wish access to their personnel files must contact the Office of Human Resources at least 24 hours in advance requesting to review their files.

Conflict of Interest

A conflict of interest occurs when personal interests compromise professional judgment or duties.

D

Defined Contribution Retirement Plan 403(b)

The 403(b) Retirement Plan for faculty and staff (the 403(b) Plan) is a defined contribution plan under Section 403(b) of the Internal Revenue Code.

Dependent Care Spending Account

Eligible employees may use pre-tax earnings from a Dependent Care Spending Account to pay for qualified childcare or adult dependent care expenses.

Drug and Alcohol

Adelphi University prohibits the unlawful use, possession, or distribution of illicit drugs and alcohol on campus to maintain a safe and healthy learning environment.

E

Emergency Closure, Delays, and Early Dismissal Policy

The purpose of this policy is to establish guidelines and procedures for the closure of the University due to inclement weather and emergencies.

Emergency Condition

This policy sets forth procedures for the closure of the University due to inclement weather and guiding protocols for emergencies.

Employee HIPAA Privacy Policy

This policy explains how Adelphi protects employee health information and ensures privacy under HIPAA, including reproductive health care.

Employee Information Changes

This policy sets forth the process for updating and changing employee information within University systems.

Employees Taking Classes During Working Hours

Eligible Adelphi University employees are allowed to enroll in classes and related laboratories each academic year except during their normal work hours.

Employment of Minors

State, as well as Federal Law, regulates the employment of minors. No child under the age of 16 may be employed by the University. Employment of those between the ages of 16 and 18 years of age must comply with all applicable state and federal regulations surrounding the employment of minors.

Employment Verification

Adelphi University is committed to providing a safe learning and working environment for its students, faculty and staff. Therefore, the University will conduct pre-employment background investigations on all individuals for whom employment is to be tendered.

Equal Employment Opportunity Statement

Adelphi University prohibits discrimination based on race, color, creed, gender, disability, or any other protected status in education and employment.

F

Faculty Disciplinary Action

This policy provides basic guidance to University faculty around the manner, consequences, and process of disciplinary action.

Family and Medical Leave

The University will grant eligible employees leave under the FMLA for up to 12 workweeks during any 12-month period.

G

General Rules of Conduct

Outlining prohibited conduct for faculty and staff, authorizing the University to discipline or terminate employees for violations including poor performance, misconduct, and policy breaches.

H

Health and Safety Policy

It is University policy to comply with all applicable health, safety and environmental protection laws, regulations and requirements.

Healthcare Spending Account

Health Care Spending Account contributions are taken directly from your pay before federal, most state and city income and social security taxes are deducted.

Holidays

Adelphi University provides paid holidays to university staff scheduled to work 25 or more hours per week. These holidays include both designated and discretionary holidays.

Hours of Work

Because of the differing nature of our business, departmental guidelines determine employee scheduling needs and should be communicated to employees as part of their orientation.

J

Jury Duty

Employees are encouraged to serve on jury duty and fulfill their court-related, civic obligations. The University provides regular faculty or staff members paid time off to do so without change in status or loss of pay.

L

Lunch Breaks

Break and meal periods are intended to give an employee a chance to renew attention and energy after working for an extensive period so that he or she can remain productive and efficient in performing assigned tasks.

M

Military Leave

The University will provide unpaid leave time to employees who are called to active or training service in the Uniformed Services of the United States.

N

Nepotism Policy

This policy addresses the potential perception of favoritism, preferential treatment or the appearance of conflicts in hiring relatives for faculty, staff and students.

New York Paid Family Leave Policy

Adelphi supports work-life balance through New York Paid Family Leave (NYPFL), offering eligible employees paid time off for qualifying family and military needs while guaranteeing job protection.

O

On-Campus Employment of International Students Policy

International students holding F-1 or J-1 status at Adelphi University and who are in good standing may be authorized to engage in on-campus employment while maintaining a full course of study and valid status.

Outside Employment

Employees may engage in certain employment outside the university, provided that the employee has obtained prior approval of his or her supervisor and the employee complies with all relevant University policies, including policies regarding conflicts of interest and annual leave.

P

Paid Prenatal Leave Policy

Adelphi University (the “University”) provides an additional twenty (20) hours of paid leave to full-time and regular part-time non-faculty pregnant employees for prenatal care.

Personal Days

Adelphi University provides eligible employees with paid time off for personal matters.

Personal Leaves of Absence

To provide eligible employees with the opportunity to take an unpaid leave of absence for personal reasons.

Personnel Records

Adelphi maintains accurate, confidential personnel records in compliance with federal and state laws.

R

Religious Holidays

Individuals may not be discriminated against because of their religious beliefs or practices, or because they lack religious beliefs or practices

Remote Work Expense

The purpose of this policy is to establish the rules and guidelines pertaining to purchases required to work remotely. As always, employees are expected to spend University funds prudently and for valid business purposes.

Remote Working

The purpose of this policy is to delineate the policy for employees who are approved to work remotely by their supervisors at alternate work locations for all or part of their workweek.

Resignation from Employment

This policy is designed to ensure the correct process is followed by Adelphi University employees in the event of an employee tendering their resignation from the University.

Retiree Health Insurance Benefits

The retiree medical benefits are available to employees age 55 or older who retire from the University and their eligible dependents.

Right to Express Breast Milk in the Workplace

The University supports nursing employees by accommodating an employee who needs to express breast milk during the workday.

S

Service Animal Policy

Adelphi University recognizes that service animals provide individuals with disabilities enhanced autonomy and independence.

Short-Term Disability

Adelphi University provides Short Term Disability (STD) to eligible staff employees who have completed their probationary period.

Sick Leave Policy

Adelphi University provides paid sick leave for its full-time and regular part-time non-faculty employees. Sick leave may be accrued and used under certain conditions.

Smoking Policy

Adelphi University is committed to the improvement of the health and safety of students and employees, and to full compliance with New York State and local laws that limit smoking.

Spread of Hours Pay

Non-exempt employees whose “spread of hours” is more than 10 hours in a day must be paid an additional hour of pay on top of their normal payment.

Student Pregnancy and Parental Leave

Title IX of the Education Amendments of 1972 (“Title IX”), 20 U.S.C. §1681 et seq., is a Federal civil rights law that prohibits discrimination on the basis of sex—including pregnancy and pregnancy related conditions or concerning a student’s parental status—in educational programs and activities.

T

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