On-Campus Meetings and Events
Our University remains subject to New York state and Nassau County guidance for preventing and reducing the spread of COVID-19, which can change based on public health concerns.
Guidance for On-Campus Meetings and Events
We are also adhering to guidance from the Centers for Disease Control and Prevention (CDC), and utilizing best practices and recommendations developed by the Commission on Independent Colleges and Universities (CICU) in New York in collaboration with a public health consultant.
The following guidelines will remain in effect until further notice:
Virtual (Zoom, Google Chat, etc.) and smaller outdoor gatherings are still encouraged for meetings and events. These are the safest options because in-person gatherings increase the risk of viral transmission.
- Applicable Settings: These requirements apply to University-sponsored events, meetings and gatherings for students, employees and guests. These requirements do not apply to the classroom, dining halls, residence halls or offices/workspaces, where different rules apply.
- Subject to Change: These requirements are contingent upon public health conditions. Should public health conditions or information change, event organizers may be required to modify or cancel the event.
- Participant/Attendee List: Event organizers must maintain an attendee/participant list for purposes of contact tracing should someone attending the event test positive for COVID-19. This list must include first name, last name, best contact phone number and email address for all participants.
- Daily Health Screening: All individuals must prove completion of the same-day health screening by either showing a green screen on their device or printed proof of their result prior to entry of the venue. The event host is responsible for coordinating protocols for checking daily health screening compliance for both indoor and outdoor events.
- Capacity Limits: The maximum capacity for indoor events is 50 persons unless social distancing of six feet between individuals can be accomplished. You should reduce attendees to promote social distancing.
- Affiliates, Vendors and Visitors: Adelphi University event hosts/organizers are not permitted to ask external participants about their vaccination status, however, to be cleared to attend an on-campus event, affiliates, vendors and visitors must provide proof of vaccination and/or a negative test for COVID-19 within 72 hours prior to coming to campus. Proof of these must be submitted to Health Services at email@example.com. This applies to all visitors attending and working at all indoor events where social distancing may not be possible or attendance is expected to exceed 50 persons.
- Eating and Drinking: While catering, including coffee and tea, will be permitted, appropriate safety protocols will be in place in light of the ongoing pandemic. Please consult with Dining Services about whether your event can have boxed meals, buffet food with servers or pre-plated meals. Hand sanitizer will be made available and masks will continue to be required unless guests are seated and eating.
- Cocktail receptions should be held outdoors.
- All individuals must wear an acceptable face covering or mask while on campus or at any Adelphi site. The only exceptions to this are:
- When you are outdoors and socially distanced
- When you’re actively eating or drinking in approved locations, including outdoors, in lounges and listed below (Eating and drinking in classrooms and other learning spaces will not be permitted.)
- Universal masking will be required at outdoor events where distancing is not possible.
- Physical Distancing:
- The event organizer/host is expected to structure the room setup, event format and activities to limit close interactions. For example, fixed seating, in which participants remain in the same seats for the event duration, is lower risk than an event that encourages people to mix and mingle in close proximity to one another.
Additional Requirements for Outdoor Events
- Capacity limits: The maximum capacity for outdoor events in a single area is 500.
- Eating and Drinking: Eating and drinking are permitted Event organizers should facilitate physical distancing for people who are eating and drinking. Food should be attendant-served or single-serving distribution (e.g., boxed lunches); self-serve buffets and platters should be avoided.
- Physical Distancing: Individuals who are not fully vaccinated are expected to maintain at least six feet of distance from other people. It is the personal responsibility of those individuals who are not fully vaccinated to physically distance themselves. The event organizer/host must communicate this expectation.
Our health and wellness leadership will continue to monitor the public health situation and actively communicate updates to our policies. Adelphi’s latest guidance is always available on our COVID-19 website.