Student Organization Accreditation Program (SOAP)

Recognized student organizations are funded through the Student Government Association via the student activities fee. SOAP aims to maximize the utility of those resources. Adelphi is proud of the accomplishments our student organizations achieve. Those accomplishments are tracked by SOAP in an effort to support organizations and celebrate their outstanding and excellent goals.

Student Organization Rating Scale

• Accredited Organization
• Outstanding Organization
• Organization of Excellence

Accredited Organization

All student organizations are expected to complete the following requirements:

• Maintain an updated roster of current members on MyAULife
  Rosters need to be updated by October 15th and March 15th each year, and each organization is required to have 10 or more active members, based on your own constitution’s definition of active membership. 
• Identify a faculty or staff advisor
  Ensure they have filled out the Advisor Agreement by October 1st. The agreement does not have to be completed again in the spring unless your advisor changes. It is suggested that advisors be full-time faculty/staff members.

• Executive board must have a 2.3 cumulative GPA or higher
  In the event an executive board member’s GPA drops below the requirement, fill the vacancy based on the policies outlined in your constitution. 

• Attend Fall and Spring Leadership Week training sessions
  Specific expectations will be shared in Leader Updates approaching the leadership weeks. A path form is required to earn credit for this requirement. 
• Hold goal-setting and goal-review meetings with your SCE Liaison
  Goal setting meetings should be held by October 1st and goal review meetings should be held every spring by February 15th.
• Host an event each semester
  A path form is required to earn credit for this requirement.
• Complete Diversity Training
  All executive board members should complete Title IX training, SafeZone training, and C.O.R.E. training by the end of each school year.
• Track Event Attendance and Service Hours
  Submit to MyAULife to keep a record of your amazing accomplishments.
• Submit a budget request each semester
  Details and deadlines will be provided by SGA.
• Re-Register your organization
  Complete the re-registration form on MyAULife at the end of the spring semester.
• Host (1) Friday evening event that’s held after 5:00pm
  Organizations must host at least (1) event on a Friday evening, after 5:00pm. Clubs are allowed to request an allocation for this event.
• Attend (1) campus-wide initiative/large scale campus programming
  Initiatives include: Adelphi Spirit Weekend, Holiday Lighting, Panther Day of Service, Adelphi Gives Back Month, Relay for Life, Take Back the Night. Participation means that 75% or more of the e-board attended the event. Non-position holding members may attend in place of the e-board members, or in addition to the members.
• Table at Panther Palooza
  During Orientation Weekend, recruit new members for your club at Panther Palooza.
• Attend (1) SGA meeting per semester
  At least (1) E-Board member must attend an SGA meeting in both the Fall and Spring semester.
• Conduct a Constitution Review
  Meet with your SCE Liaison, make changes to your constitution, hold a vote, and re-upload to MyAULife. You must upload your revised constitution to the Form.

Optional Opportunities to achieve Outstanding Organization

In order to obtain Outstanding Organization, you must complete all of the Accredited Organization requirements, as well as:

• Host a meeting/event with an emphasis on social justice, diversity, equity, and inclusion.
  You must meet with your SCE Liaison to discuss the format and content of your event at least 30 days in advance. A path form is required to earn credit for this requirement.
• Participate in a campus-wide initiative
  Adelphi Spirit Weekend, Relay for Life, Take Back the Night, or Adelphi Gives Back Month are great examples. Participation means that 5 or more members were actively engaged in the event. A path form is required to earn credit for this requirement.

• Attend (3) SGA meetings per academic year
  At least (1) E-Board member must attend (3) SGA meetings throughout the academic year.

• Host elections utilizing MyAULife
  Utilize the MyAULife election process to host elections as outlined in your constitution.
• Conduct a Constitution Review
  Meet with your SCE Liaison, make changes to your constitution, hold a vote, and re-upload to MyAULife. A path form is required to earn credit for this requirement.
• Attend (3) campus-wide initiatives
  Initiatives include: Adelphi Spirit Weekend, Holiday Lighting, Panther Day of Service, Adelphi Gives Back Month, Relay for Life, Take Back the Night. Participation means that 75% or more of the e-board attended the event. Non-position holding members may attend in place of the e-board members, or in addition to the members.
• Host (1) Friday night event and (1) Saturday event
  This event must be hosted on a Friday after 5:00pm, and an event on Saturday.

Optional Opportunity to achieve Organization of Excellence

Each year, the Center for Student and Community Engagement recognizes student organizations who go above and beyond. This year, we are changing our process for recognizing these organizations to align with Adelphi University’s core institutional values:

• Academic excellence
• Creativity and Innovation
• Community and collaboration
• Global awareness and diversity
• Respect for the individual
• Truth and integrity

To be recognized as an organization of excellence, organizations should meet the requirements for Outstanding Organization, and then also identify one of Adelphi’s core values to make a focus for their organization for the year.

• Host (1) Friday Evening, (1) Saturday, (1) Sunday event
  (1) event must be held on a Friday evening after 5:00pm, (1) event must be held on a Saturday at any time, and the (1) event must be held on a Sunday at any time.
• Create a slide show of your club’s accomplishments throughout the year
  Include pictures from events, and a breakdown of the requirements you completed with examples and proof of events.

How to Track Student Organization Accreditation Program Requirements (SOAP)

The Basics:

• SOAP is tracked using your organization’s email address. Please sign into your organization’s profile with your username and password before filling out the required forms on MyAULife.
• There are 4 forms that need to be completed throughout the year before October 1st, December 15th, February 15th, and April 15th.
  • These forms can be found on MyAULife under the forms tab on the left hand side.
• There are requirements of each organization due before the specific due dates above. Please ensure that your organization is filing these forms with the proper information before the due date.

Please keep in mind that every submission must fulfill only one requirement.