Refund Policy

Policy Statement

The University’s policy is to resolve eligible credit balances in student accounts as promptly as possible—in compliance with all applicable regulations and by the end of the term in which the credit balance is created— by issuing refunds to the student. Please see the remainder of this policy document for additional details.

Reason for Policy

The purpose of this policy is to provide guidance for students on the refund procedures of the University.

Who Is Governed by this Policy

Students

Policy

Please refer to the “Refund Procedures” of the Finance Administrative Reference Guide (FARG).

Refund Procedures

Tuition and Fee Policy | FARG | Adelphi University Intranet

When a student with federal student aid withdraws from college before completing a term, an institution is obligated to calculate the amount of federal aid the student earned and possibly return unearned federal aid to the federal government.

Adelphi University’s refund policy conforms to the updated version (Section 668.22) of the Higher Education Amendments of 1998. In accordance with federal regulations, students who withdraw from the University and have Federal Title IV financial assistance (Federal Direct Loan, Federal Direct PLUS Loan, Federal SEOG, Federal Perkins Loan, or Federal Pell Grant) that has been credited or could have been credited to their account, will be subject to both federal policy regarding the possible return of Title IV funds awarded AND Adelphi University’s policy regarding the possible return of institutional aid awarded. Once the student has completed more than 60% of the enrollment period, the student has earned 100% of the Title IV funds they were scheduled to receive during that period. These requirements do not apply to a student who does not begin attendance or changes their enrollment. Furthermore, the amount of refundable institutional charges (and/or possible reduction of outstanding balance) will be set by school policy.

Unearned Title IV funds will be returned in the following order:

• Unsubsidized Federal Direct Loans
• Subsidized Federal Direct Loans
• Federal Direct PLUS Loans (Parent or Graduate)
• Federal Pell Grants
• Federal Supplemental Educational Opportunity Grants (FSEOG)

If a credit balance results from the posting of federal or state financial aid, Adelphi will automatically refund this amount as required by law. Once all financial aid has been applied to a student’s account and a credit balance exists, a refund will be issued within 7-10 business days.

Students are advised to select a refund preference so any refunds issued can be delivered.

If a student decides to withdraw or change their class registration by adding or dropping courses for a specific semester, this could make them ineligible or over-awarded for all or part of your financial aid. If any of the actions listed below are applicable, students should contact the One-Stop Student Services Center to see if there has been or will be an adjustment to their student account and/or aid eligibility:

• adding courses
• dropping courses
• have requested or will be requesting a reduction in your Federal Direct Loan, Federal PLUS Loan, or private loan(s).

All students who are ineligible for assistance under the Federal Title IV programs are subject to the following institutional refund schedule for a traditional 15-week semester including full summer sessions.

All University and Technology Fees are non-refundable once the semester begins.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review, this area will be evaluated to determine if additional information is needed to supplement the policy.

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review, this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

• One-Stop Student Services Center: Refund Information

Document History

• Last Reviewed Date: June 11, 2025
• Last Revised Date: June 11, 2025
• Policy Origination Date: Not known

Who Approved This Policy

Michael Rhattigan, Vice President of Finance