Short Term Disability
Short term disability benefits pay 50% of your eligible earnings if you can’t work for several weeks due to a covered injury or illness. Employees may incur illness or injury requiring an extended absence. The University provides paid short term disability leave to employees in cases of non-occupational illness or injury which extend beyond the elimination period of five (5) consecutive working days. Short term disability lasts up to 26 weeks.
In recognition of the fact that employees may incur illness or injury that would require extended absence and to comply with New York State law, the University provides paid short-term disability leave to employees (except faculty) in cases of non-occupational illness or injury which extend beyond a fixed number of consecutive working days.
Who is Eligible
All non-union and public safety employees are eligible for this plan after four consecutive weeks of employment or twenty days of employment, and for four consecutive weeks after termination of employment. Union employees are covered under the applicable collective bargaining agreements.
When Does a Short Term Disability Exist
A short-term disability exists when an employee is absent from work due to illness/injury and is under the care of a physician for a period of five consecutive working days or more. Employees shall be entitled to receive one-half salary for a maximum period of up to 26 weeks with proper medical evidence of such illness or injury.
How Will Your Salary be Affected
Eligible employees will be paid full salary for the first five days that they were scheduled to be at work as sick time, if the employee has sick time available. As of the sixth consecutive day out we will pay ½ disability pay and we will supplement pay with any sick/personal time and any accrued vacation time that may be remaining. Once the employee time is exhausted we will pay ½ disability pay only.
The Office of Human Resources must be notified when you are absent more than five consecutive dates. We will then notify you to contact CIGNA to report the claim.
Advise CIGNA at 1.800.36.CIGNA (24462) that you are an Adelphi University employee. We will then send a Family Medical Leave letter to notify you that upon approval of the disability claim, the leave will be designated as a Family Medical Leave as well.
Questions on What to Expect While on Short Term Disability (STD)
The Office of Human Resources should be notified as soon as possible regarding a claim for disability to ensure a claim decision is made in a timely manner. A short term disability exists when you are absent from work due to illness/injury for a period of five (5) consecutive working days or more (and are under the care of a physician). The Office of Human Resources must be notified of all absences of five (5) or more consecutive working days.
Adelphi will then provide information in order for you to contact the disability carrier (CIGNA) to report the claim. Adelphi will send a Family Medical Leave letter to notify you (if eligible) that, upon approval of the disability claim, the leave will be designated as a Family Medical Leave as well.
– Once you have notified The Office of Human Resources, call CIGNA to set up your short term disability claim: number 1-800-362-4462. Hours of Operation 7AM – 7 PM EST.
– CIGNA immediately sends an email to notify Adelphi of your disability claim.
– Once it is established that a claim for disability exists, CIGNA then contacts your physician to get the appropriate medical information. This discussion determines the length of the disability and the return to work options. Once the previous steps are completed, CIGNA notifies Adelphi of the duration of the claim.
The maximum duration of short term disability benefits is for a period of up to twenty-six (26) weeks with proper medical evidence for an illness or injury.
Short term disability payments are paid through Adelphi University’s payroll once the claim is approved by Cigna. All taxes, benefits and 403(b) contributions will continue to be deducted.
Short term disability payments will be 50% of your regular earnings. You are required to use any of your accrued sick, personal and vacation time to supplement the other 50% of your pay while out on disability allowing you to receive full pay. Once the accrued time is exhausted you will be paid 50% of your pay.
To ensure your short term disability payments will continue, you will need to make sure CIGNA receives updated medical notes from your physician’s office after each visit. If required medical information is not received, CIGNA will consider the disability period has ended and will close the claim.
When you start your leave on or after the 15th of the month, you will be eligible for vacation accrual for that month. When you return from leave on or after the 15th of the month, you are not eligible for vacation accrual for that month.
Once you are on a disability leave, you are not eligible for holiday or inclement weather days. Your short term disability payments, including any accrued time payments, will continue on any day Adelphi may be closed.
An eligible employee who has been employed for at least 12 months and who has worked 1,250 hours during the 12-month period prior to the start of a leave period will qualify for FMLA job protection. An eligible employee will be allowed to take 12 weeks of leave during any 12-month period.
We will send a Family Medical Leave letter to notify you (if eligible) that, upon approval of the short term disability claim, the leave will be designated as a Family Medical Leave as well.
See Family and Medical Leave Act for additional information.
NY PFL does not cover your own serious health condition. As such, you may not receive both disability benefits (your own serious health condition) and NY PFL benefits for the same period. If taken separately, both cannot exceed 26 weeks during the same year.
You must supplement NY PFL with unused personal and unused accrued vacation days.
If you are eligible for FMLA, it will run concurrently with NY PFL. If you decline NY PFL payments while using FMLA, the leave will still be counted against your NY PFL benefit time.
NY PFL payments will begin (if eligible) after short term disability payments end.
See New York State Mandated Paid Family Leave for additional information.
Notify Human Resources on the date you return to work via an email to Joanna Ocampo at firstname.lastname@example.org. A physician’s note is not required if your return to work date is the same as your approved CIGNA claim.
If you become disabled again due to the same condition within 90 consecutive days, short term disability payments will continue under the original claim. You will not be required to satisfy a new elimination period which is five (5) consecutive working days.
If you become disabled after 90 consecutive days a new claim and elimination period, which is five (5) consecutive working days, will be required.
Adelphi University’s short term disability policy does not provide for partial disability benefits. You must be able to return to work with no restrictions.
Subject to your supervisor’s approval and the needs of your department, a modified work schedule may be arranged on a short-term basis, i.e. two week.