The purpose of this policy is to establish guidelines and procedures for the closure of the University due to inclement weather and emergencies.

Policy Statement

It is the policy of Adelphi University to protect its human and physical assets and ensure continued operations during and after all manner of emergencies, whether natural or manmade, by implementing appropriate emergency management policies, plans, and procedures designed to ensure the University’s ability to effectively respond to and recover from emergencies.

Reason for Policy

The purpose of this policy is to establish guidelines and procedures for the closure of the University due to inclement weather and emergencies.

Who Is Governed by this Policy

Faculty, Staff, and Students

Policy

In the event of inclement weather, employees who have registered for Adelphi’s Mass Notification System will be automatically notified.  Those not registered can use the following telephone numbers to learn the status of the University opening and any changes in staffing requirements:

Garden City Campus (516) 877-6870
Suffolk Centers (516) 877-6871
Hudson Valley Center (845) 471-3348
Manhattan Center (516) 877-6872

Emergency Notifications

In order to broaden our emergency notification and crisis communication channels, Adelphi’s University Mass Notification System enables the University to, in a timely manner, broadcast urgent messages and deliver instructions to the campus community when necessary.

With the University Mass Notification System, Adelphi can send notifications to students, faculty, and staff using their preferred communications channels, including text or voice messages to a cell phone or home phone. Users can also revise their emergency contact information when needed via Adelphi’s eCampus Web portal.

In addition to the notification system, the university will post closings and updates on social media and the Adelphi website home page.  Local television and radio stations will broadcast the closings as well.

The following radio and television stations will continue to announce “on-air” all major storm closings/delays in alphabetical order.

AM FM
880 WCBS 92.1 WLNG 98.3 K98.3
1010 WINS 94.3 WWSK 102.3 WBAB
1100 WHLI 97.5 WALK 103.1 MAX FM
660 WFAN 106.1 WBLI

TV—News 12, NBC News, CBS

In most weather-related cases, the Garden City campus and the Manhattan and Suffolk Centers will follow identical protocols while the Hudson Valley center will follow their own weather closing procedures due to being in an area where winter weather conditions are more prevalent.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Procedures

Emergency Notification System

Log on to e-Campus and click on the University Mass Notification tab. Adelphi will use the emergency notification system to broadcast urgent messages and deliver instructions to the campus community.

Paid Time Off During an Emergency Condition

For Non-Union Employees:

In the event of a scheduled vacation day, sick day, floating holiday, or personal day on a day which was subsequently designated by the University as an emergency closing, the employee will NOT be charged for the day as originally approved. The employee’s timesheet will reflect the emergency closing (e.g., a snow day, flood, etc.) for the day, or portion of the day (.5) in the event of a delayed opening or early closure.

For Union Employees:

In the event of an emergency closing, the applicable Collective Bargaining Agreement (CBA) will supersede University policy. Union employees should refer to their CBA for further details on emergency closings.

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review, this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

This policy does not have related information at this time. Upon periodic policy review, this area will be evaluated to determine if additional information is needed to supplement the policy.

Document History

  • Last Reviewed Date: March 10, 2021
  • Last Revised Date: March 10, 2021
  • Policy Origination Date: Not known

Who Approved This Policy

Gene Palma, Chief of Administration and Associate Vice President

Policy Co-Owners

Secondary Contacts

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