Job Numbers
Address Formatting
All mailings must conform to postal regulations, including mail-back pieces to Adelphi. The United States Postal Services requires that Adelphi use a standardized, machine-readable address as follows:

Line 1: Adelphi University
Line 2: (Name of specific person if applicable)
Line 3: (Name of University department)
Line 4: One South Avenue
Line 5: P.O. Box 701
Line 6: Garden City, NY 11530-0701

Please note: Information written below line 6 will cause a delay.


Address for Delivery to Residential Students
Mail delivered to resident students should use this address format:

Line 1: Adelphi University
Line 2: (Name of Resident student)
Line 3: (Name of Residence Hall, Room Number)
Line 4: One South Avenue
Line 5: P.O. Box 701
Line 6: Garden City, NY 11530-0701

A mailing requisition must be completed as part of the ordering procedure.

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Zip Codes
The Postal Service Web site provides zip code information. Go to http://www.usps.com/ and select Find A Zip Code from the menu. You will need to enter the street address, city, and state.


Postage Rates and Fees

• You can get domestic and international postage rates and fees at the Postal Service Web site, http://www.usps.com/.
• Domestic mail rate searches will need the destination zip code.
• International mail rate searches will need the name of the country.

Department Account Numbers
All mail for off-campus delivery must have one of the following: an Interdepartmental Invoice attached, department name in the return address or account number for the return address. This information is needed to accurately charge the correct department for the cost of postage.

We also receive photocopies of "Address Change Service" mail from the Post Office and quite frequently we cannot determine what department to charge. Address Change Service is used to help the University update and maintain high quality databases for mailing addresses. Unfortunately if we cannot ascertain which department to notify, we will incur additional charges in future mailings.


Nonprofit Mailings
To use permit-imprinted mail, you have to set up an Advance Deposit Account at the Post Office from which it will be mailed. The cost of each mailing is then deducted from your account.

The key to permit imprint is identical weight pieces. All of your mail pieces must weigh exactly the same. This is because in the case of non-affixed postage, the Post Office has to verify the number of pieces in your mailing. We do this by weighing individual pieces and your entire mailing to check the number of pieces and calculate the postage.

Mail pieces bearing permit imprint must be brought to the Post Office where you hold your permit. Mail pieces CANNOT be dropped into a collection box or given to a carrier.

A permit-imprint indicia only becomes postage when the pieces are brought to the Post Office as part of a bulk mailing. These permits cannot be used to send individual pieces of mail. They will be returned to you postage due.

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Mail Rates and Size Limits
The minimum size for First-Class Mail is 5 inches long, 3-1/2 inches high, and 0.007 inch thick. Pieces weighing 1 ounce or less may be subject to the nonmachinable surcharge.


First-Class Mail Rates

First ounce	$0.41
Each additional ounce	$0.17

Weight not over (ounces)	Rate
1*	$0.41
2	0.58
3	0.75
3.5	0.92
4	1.31
5	1.48
6	1.65
7	1.82
8	1.99
9	2.16
10	2.33
11	2.50
12	2.67
13	2.84

*Over 13 ounces (see Priority Mail).


Postcard Rates
Postcard $0.26


Postcard Rate Dimensions
Maximum: 4-1/4 inches high by 6 inches long by 0.016 inch thick.
Postcards over the maximum height or length for the card rate are charged the First-Class Mail letter rates; the nonmachinable surcharge may apply.


Nonmachinable Surcharge
An additional $0.12 is required for items weighing 1 ounce or less with any of the following criteria:

A. B. C. D. E. F.

Square letters. The height exceeds 6-1/8 inches, or length exceeds 11-1/2 inches, or thickness exceeds 1/4 inch. The length divided by height is less than 1.3 or more than 2.5 (length is the dimension parallel to the address). It has clasps, strings, buttons, or similar closure devices. It is too rigid or contains items such as pens that cause the thickness of the mail piece to be uneven. It has an address parallel to the shorter dimension of the mail piece.

Priority Mail® is used for documents, gifts, and merchandise. Any mailable item may be sent as Priority Mail. The maximum weight is 70 pounds. The maximum size is 108 inches or less in combined length and distance around the thickest part. Mark each package "Priority Mail" in the postage area or use a USPS-provided Priority Mail envelope or box.


Features
Priority Mail service offers 2-3 day service to most domestic destinations. Priority Mail envelopes and boxes are available at many Post Offices and can be ordered (online). With Click-N-Ship® you can print your own Priority Mail labels and postage.

Free Carrier Pickup™ is available when your carrier delivers your regular mail. You can schedule Pickup on Demand® service for $14.25 per stop for a specific date and timeframe.

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Priority Mail Rates

Weight not over (pounds)	Local Zones 1 & 2	Zone 3	Zone 4	Zone 5	Zone 6	Zone 7	Zone 8
1	$4.60	$4.60	$4.60	$4.60	$4.60	$4.60	$4.60
2	4.60	4.90	5.30	6.20	6.55	7.00	7.50
3	5.05	5.70	6.40	8.25	9.10	9.65	10.55
4	5.70	6.65	7.70	10.20	11.10	12.20	13.45
5	6.30	7.55	8.90	11.90	12.90	14.35	15.85

For weights over 5 pounds, see the Domestic Rate Calculator. For complete Priority Mail rates see Ratefold (Notice 123) (PDF) or Domestic Mail Manual Rates and Fees (HTML). The Zone Chart Program provides a 1-page zone chart for your origin ZIP Code.


Express Mail Rates for Post Office to Addressee Service

Weight	Rate
Up to 8 ounces	$14.15
Over 8 ounces up to 2 pounds	19.30
Up to 3 pounds	22.40
Up to 4 pounds	25.50
Up to 5 pounds	28.60
Up to 6 pounds	31.70
Up to 7 pounds	34.80
Up to 8 pounds	37.90
Up to 9 pounds	41.00
Up to 10 pounds	43.16

Certified Mail
Certified mail provides proof of mailing and date and time of delivery or attempted delivery. A delivery record is maintained by the USPS. It is available with First -Class Mail and Priority Mail. For an additional fee, Certified Mail may be combined with restricted delivery or return receipt.

Fee in addition to postage—$2.65

Restricted delivery—$4.10 (not available with Express Mail COD)


Return Receipt
A Return Receipt provides the sender a postcard, fax, or email notification, with the date of delivery and recipient's signature.

A Return Receipt may be requested at the time of mailing or after mailing. When requested at the time of mailing, it also provides the recipient's actual delivery address if different from the address used by the sender. Customers purchasing a Return Receipt at the time of mailing may choose to receive it by mail or electronically. An electronic Return Receipt is available at most Post Offices and are not available when a mail piece is sent to APO or FPO addresses or U.S. territories, possessions, and freely associated states.

Return Receipts are available for Express Mail (by mail only), First-Class Mail, Priority Mail, Parcel Post, Bound Printed Matter, or Media Mail when purchased with one of the following: Certified Mail, COD, mail insured for more than $50, and Registered Mail.

When purchased with one of the items above, Return Receipt may be combined with: Delivery Confirmation, parcel airlift (PAL), restricted delivery, Signature Confirmation, or special handling.

Fee in addition to postage:
Requested at time of mailing (Form 3811, by mail)—$2.15
Requested at time of mailing (receive electronically)—$0.85
Requested after mailing (Form 3811-A)—$3.80


Contact
For additional information, please contact:

Peter Miemis
Supervisor of Mailroom Services
p - 516.877.3090
e - miemis@adelphi.edu

Adelphi University
Administrative Services - Mailroom Services
18 Chasner Street
Hempstead, NY 11550

This page last modified on January 17, 2008.

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