Service Bureau

Mailing Services

Address Formatting and Postage Rates/Fees

Job Numbers
  • Before sending labeling and postage-affixing jobs to the mailroom, you must call 516.877.3092 and request a job number.
  • All jobs received at the mailroom must have an Interdepartmental Invoice attached to the job.
  • The invoice must show the job number, department account number, date, and contact person.
Address Files
  • Address files for labeling must be in Excel format. You can send the files electronically to or you may send a disc or CD via interoffice mail to Peter Miemis, Mail Services.

  • The Excel data should be listed as follows: name, title, street address, apartment/suite, city, state and zip code. Each must be in a separate column.

Adelphi Address Formatting
Address Formatting
All mailings must conform to postal regulations, including mail-back pieces to Adelphi. The United States Postal Services requires that Adelphi use a standardized, machine-readable address as follows:

Line 1: Adelphi University
Line 2: (Name of specific person if applicable)
Line 3: (Name of University department)
Line 4: One South Avenue
Line 5: P.O. Box 701
Line 6: Garden City, NY 11530-0701

Please note: Information written below line 6 will cause a delay.

Address for Delivery to Residential Students
Mail delivered to resident students should use this address format:

Line 1: Adelphi University
Line 2: (Name of Resident student)
Line 3: (Name of Residence Hall, Room Number)
Line 4: One South Avenue
Line 5: P.O. Box 701
Line 6: Garden City, NY 11530-0701

A mailing requisition must be completed as part of the ordering procedure.

^ Back to Top of Page

Postage Rates/Fees

Zip Codes
The U.S. Postal Service website provides zip code information. You will need to enter the street address, city, and state.

Postage Rates and Fees Go to the Postal Explorer section of the USPS site for additional guidelines on mailing.

Department Account Numbers
All mail for off-campus delivery must have one of the following: an Interdepartmental Invoice attached, department name in the return address or account number for the return address. This information is needed to accurately charge the correct department for the cost of postage.

We also receive photocopies of "Address Change Service" mail from the Post Office and quite frequently we cannot determine what department to charge. Address Change Service is used to help the University update and maintain high quality databases for mailing addresses. Unfortunately if we cannot ascertain which department to notify, we will incur additional charges in future mailings.

Nonprofit Mailings
To use permit-imprinted mail, you have to set up an Advance Deposit Account at the Post Office from which it will be mailed. The cost of each mailing is then deducted from your account.

The key to permit imprint is identical weight pieces. All of your mail pieces must weigh exactly the same. This is because in the case of non-affixed postage, the Post Office has to verify the number of pieces in your mailing. We do this by weighing individual pieces and your entire mailing to check the number of pieces and calculate the postage.

Mail pieces bearing permit imprint must be brought to the Post Office where you hold your permit. Mail pieces CANNOT be dropped into a collection box or given to a carrier.

A permit-imprint indicia only becomes postage when the pieces are brought to the Post Office as part of a bulk mailing. These permits cannot be used to send individual pieces of mail. They will be returned to you postage due.

For additional information, please contact:

Peter Miemis
Manager, Administrative Services
Mail Services
p - 516.877.3091
e -

Adelphi University
Administrative Services - Service Bureau
18 Chasner Street
Hempstead, NY 11550

p - 516.877.3095
f - 516.877.3093
e -

Service Bureau: Monday - Friday: 8:30 a.m.-4:30 p.m.
Mail Services: Monday - Friday: 7:30 a.m.- 4:30 p.m.

This page was last modified on March 14, 2014.
^ Back to Top of Page